PEOPLE CO-ORDINATOR (REMOTE, UK)
Are you a highly organised People Co-ordinator ready to power the people function behind some of the UK and Europe's most exciting hospitality brands? This is your chance to join White Rabbit Hospitality, a fast-growing, multi-site group, in a varied, remote, UK-based People Co-ordinator role with real ownership and room to grow.
At White Rabbit Hospitality, we grow remarkable hospitality businesses, from Rusacks St Andrews, The Randolph Oxford, Graduate Cambridge to our properties in Lisbon. Our vision is simple, to be the world's leading hospitality incubator. As our portfolio grows, so does our People and Culture team, and that is exactly where you come in.
This isn't a role where you will be tucked away on a single task, repeating the same thing day after day. As our People Co-ordinator, you will sit at the heart of the employee journey, working directly with our Head of Talent across recruitment, onboarding, learning, people systems and HR administration for multiple brands and countries. You will see the difference you make from day one.
We are guided by four values. Hospitality is at our core. We do the right thing. We pursue excellence. We are all entrepreneurs. Our ethos is to work hard and be kind, and we want a People Co-ordinator who shares exactly that spirit.
OUR VALUES: IN EVERY INTERACTION
HOSPITALITY IS AT OUR CORE: You treat every candidate, new joiner and team member with warmth, making each touchpoint personal and on brand.
WE DO THE RIGHT THING: You handle people data, right-to-work checks and confidential information with total integrity.
WE PURSUE EXCELLENCE: You take pride in accuracy, version control and getting the detail right every time.
WE ARE ALL ENTREPRENEURS: You spot smarter ways of working and help our people processes scale as we grow.
WHAT WILL YOU BE DOING?
- Managing job postings across the Talos ATS, Indeed and LinkedIn, keeping every advert live, accurate and up to date.
- Co-ordinating interview scheduling across brands and sites, liaising with candidates and hiring managers.
- Maintaining accurate candidate records in Talos and progressing every application with timely, on-brand communication from acknowledgement to offer.
- Supporting right-to-work checks and pre-employment screening in line with UK and European legal requirements.
- Co-ordinating new joiner onboarding, including All Gravy setup, induction scheduling and joining instructions.
- Tracking training completion across all sites and producing compliance reports for the Head of Talent.
- Maintaining accurate employee records and people trackers, keeping the Fourth system up to date.
- Preparing offer letters, contracts and onboarding paperwork, with accurate filing on SharePoint and clear version control.
- Acting as a friendly point of contact for hiring managers and venue teams on day-to-day people queries.
WHAT DO YOU NEED?
- Previous experience in a People, HR, recruitment or talent coordination role, ideally in hospitality, retail or another fast-paced, multi-site environment.
- Outstanding organisation and the ability to juggle priorities across several brands without dropping a detail.
- Strong written communication and a confident, professional manner with candidates, managers and colleagues.
- Confidence with people systems and Microsoft 365.
- A genuine eye for accuracy and discretion with confidential information.
- A proactive, self-motivated approach suited to a remote, UK-based role.
- The Right to Work in the UK.
WHAT WE OFFER:
Aside from a salary of £38,000 per annum we provide:
- A remote, UK-based role with flexibility and trust, plus occasional travel across our portfolio.
- Generous team discounts across our restaurants and hotels in the UK and Europe.
- Real investment in your development, with learning, training and clear progression.
- Wellbeing and employee support resources.
As our group expands across the UK and Europe, you will grow with us, broadening your remit and building a career at the heart of one of hospitality's most ambitious teams.
READY TO BUILD SOMETHING EXTRAORDINARY?
If you are an organised, people-first administrator who wants to make a real impact, we would love to hear from you.
Apply now to become People Co-ordinator with White Rabbit Hospitality, Remote (UK).
