o Highlighting key contract clauses and their potential impact on the works;
o Scheduling out the payment mechanism and timescales involved;
o Provision of clear variation / claim notification requirements both in terms of format and timescale;
o Detailing programme submission requirements and revision timescales;
o Identification of any Liquidated Damages clauses applicable to the works;
o Identification of any applicable rate review calculations and timescales.
Variations & Claims
o Management of Variations & Claims to ensure current trading policy is adhered to;
o Ensuring notifications to the Client are in accordance with the contract requirements;
o Assisting PM’s in evaluating Variations & Claims prior to submission;
o Assisting PM’s with follow up negotiations and formalised agreement of submitted Variations & Claims.
Project Completion Requirements
o Ensuring substantial and final completion certificates are issued in accordance with the contract;
o Monitoring of Defects Liability Periods;
Programming Support
• Monitoring of monthly programme updates to assess Delays / Acceleration;
- Ensuring contract programme submission requirements are adhered to;
- Recalculation of Milestone schedule submission dates.
Working Capital Management
o On-going communication with PM’s to ensure applications / invoicing are carried out in accordance with the contractual formats, submission intervals and payment terms;
o Ensuring the PM’s provide regular updates to Milestone Payment dates;
o Submitting applications to the Clients Representative and confirmation of approval to invoice;
o Communication with the Clients Representative to ensure approval of invoice and payment by the due date.
Cashflow Forecasting
Cost Control
• Subcontractors
o Supervision of the Setup process for new Subcontractors;
o Formalising Subcontract Terms and Conditions;
o Authorisation of Prices / Rates included within Subcontract Orders;
o Authorisation of Subcontract payments
Purchase Agreements
o Review of Purchase Agreement Terms and Conditions;
o Providing feedback to Commercial Manager
Financial Reporting
