CB1 Medical is a private medical clinic specialising in the prescribing of cannabis-based medicines for patients with chronic pain and mental health conditions.
Our service is delivered remotely via telemedicine, supported by an experienced administration and patient support team. CB1 Pharmacy is our online dispensing partner, providing regulated private prescriptions including those issued by CB1 Medical and other UK clinics.
We are a fast-growing organisation operating across healthcare, pharmacy, technology and patient services. As we continue to grow, we are looking for an organised and approachable Part-Time HR Administrator to support recruitment, onboarding and the day-to-day administration of our people processes.
The Role
This is a varied HR administration role supporting employees, managers and the wider business.
Working closely with the Part-Time HR Manager, you will help coordinate recruitment, maintain accurate employee records, prepare HR documentation and ensure routine people processes are completed consistently and on time.
The role would suit someone with experience in HR administration, recruitment coordination or office administration who is organised, discreet and interested in developing their HR career.
This is an on-site role based at our Leicester office.
Key Responsibilities
Recruitment and Onboarding
- Coordinate job advertising, candidate communication and interview scheduling
- Prepare offer letters and employment documentation using agreed templates
- Coordinate references, Right to Work checks, DBS checks and professional registration checks where relevant
- Ensure new starters receive the information, equipment and documentation they need
HR Administration
- Maintain accurate and confidential employee records
- Prepare routine letters relating to probation, salary changes, working hours, promotions and other employee changes
- Update HR systems, employee files and organisational records
- Monitor probation dates, contract reviews and other key deadlines
Absence, Leave and Employee Records
- Record sickness absence, annual leave and other types of leave accurately
- Ensure managers provide the required absence and return-to-work documentation
- Maintain records relating to flexible working and family-related leave
- Help identify missing information or overdue documentation
- Support the preparation of routine HR reports including headcount, absence, turnover and vacancies
Payroll and Benefits Administration
- Provide accurate information to payroll and finance regarding starters, leavers and employee changes
- Check that salary, hours and other contractual changes are recorded correctly
- Support the administration of employee benefits where required
- Respond to routine payroll queries and escalate issues appropriately
- Maintain clear records of information submitted to payroll
Policies and Compliance
- Help maintain current versions of HR policies, templates and forms
- Ensure employee documentation is filed accurately and remains audit-ready
- Support the HR Manager with policy reviews and updates
- Handle personal and sensitive information securely and confidentially
- Help ensure routine HR processes are followed consistently across the business
About You
You will be organised, approachable and comfortable handling confidential information.
You will ideally have:
Experience in an HR Administrator, Recruitment Administrator, People Administrator or similar role
Experience coordinating recruitment, onboarding or employee documentation
Strong administration and organisational skills
Excellent attention to detail
Clear written and verbal communication skills
The ability to manage several tasks and deadlines at the same time
A professional and discreet approach to confidential information
Confidence communicating with employees and managers at different levels
A proactive and helpful approach
Good working knowledge of Microsoft Office
Experience using an HR system or applicant tracking system would be beneficial
A CIPD Level 3 qualification, or an interest in working towards one, would be beneficial but is not essential.
Experience within healthcare, pharmacy, a regulated industry or a growing operational business would be advantageous but is not essential.
Part-Time HR Administrator
Location: Leicester, on site
Contract: Permanent, part-time
Working pattern: To be agreed
Salary: Competitive, pro rata and dependent on experience
About CB1 Medical and CB1 Pharmacy
CB1 Medical is a private medical clinic specialising in the prescribing of cannabis-based medicines for patients with chronic pain and mental health conditions.
Our service is delivered remotely via telemedicine, supported by an experienced administration and patient support team. CB1 Pharmacy is our online dispensing partner, providing regulated private prescriptions including those issued by CB1 Medical and other UK clinics.
We operate within MHRA and GMC/NMC prescribing frameworks, with a strong focus on governance, safe practice and patient-centred care.
We are a fast-growing organisation operating across healthcare, pharmacy, technology and patient services. As we continue to grow, we are looking for an organised and approachable Part-Time HR Administrator to support recruitment, onboarding and the day-to-day administration of our people processes.
The Role
This is a varied HR administration role supporting employees, managers and the wider business.
Working closely with the Part-Time HR Manager, you will help coordinate recruitment, maintain accurate employee records, prepare HR documentation and ensure routine people processes are completed consistently and on time.
The role would suit someone with experience in HR administration, recruitment coordination or office administration who is organised, discreet and interested in developing their HR career.
This is an on-site role based at our Leicester office.
Key ResponsibilitiesRecruitment and Onboarding
Coordinate job advertising, candidate communication and interview scheduling
Support managers with recruitment administration across clinical, pharmacy, patient services, operations, technology and commercial teams
Prepare offer letters and employment documentation using agreed templates
Coordinate references, Right to Work checks, DBS checks and professional registration checks where relevant
Maintain recruitment records and provide regular updates on vacancies and candidates
Coordinate new starter onboarding and induction arrangements
Ensure new starters receive the information, equipment and documentation they need
HR Administration
Maintain accurate and confidential employee records
Prepare routine letters relating to probation, salary changes, working hours, promotions and other employee changes
Update HR systems, employee files and organisational records
Monitor probation dates, contract reviews and other key deadlines
Coordinate documentation for starters, leavers and internal changes
Support the return of company property and completion of leaver administration
Respond to routine employee queries and refer more complex matters to the HR Manager
Absence, Leave and Employee Records
Record sickness absence, annual leave and other types of leave accurately
Ensure managers provide the required absence and return-to-work documentation
Maintain records relating to flexible working and family-related leave
Help identify missing information or overdue documentation
Support the preparation of routine HR reports including headcount, absence, turnover and vacancies
Payroll and Benefits Administration
Provide accurate information to payroll and finance regarding starters, leavers and employee changes
Check that salary, hours and other contractual changes are recorded correctly
Support the administration of employee benefits where required
Respond to routine payroll queries and escalate issues appropriately
Maintain clear records of information submitted to payroll
Training and Employee Support
Coordinate induction sessions, mandatory training and other employee development activities
Maintain training records and monitor completion of required training
Support employee communication and engagement activities
Help coordinate staff feedback exercises and other people initiatives
Provide general administrative support for HR projects
Policies and Compliance
Help maintain current versions of HR policies, templates and forms
Ensure employee documentation is filed accurately and remains audit-ready
Support the HR Manager with policy reviews and updates
Handle personal and sensitive information securely and confidentially
Help ensure routine HR processes are followed consistently across the business
About You
You will be organised, approachable and comfortable handling confidential information.
You will ideally have:
Experience in an HR Administrator, Recruitment Administrator, People Administrator or similar role
Experience coordinating recruitment, onboarding or employee documentation
Strong administration and organisational skills
Excellent attention to detail
Clear written and verbal communication skills
The ability to manage several tasks and deadlines at the same time
A professional and discreet approach to confidential information
Confidence communicating with employees and managers at different levels
A proactive and helpful approach
Good working knowledge of Microsoft Office
Experience using an HR system or applicant tracking system would be beneficial
A CIPD Level 3 qualification, or an interest in working towards one, would be beneficial but is not essential.
Experience within healthcare, pharmacy, a regulated industry or a growing operational business would be advantageous but is not essential.
What We Offer
A varied role within a growing healthcare organisation
The opportunity to develop practical HR experience
Support and guidance from an experienced HR Manager
Exposure to recruitment, onboarding and wider people processes
A part-time working arrangement
A collaborative and supportive working environment
The opportunity to help improve the experience of employees across the business
Pay: £26,000.00-£34,000.00 per year
Benefits:
Work Location: In person
