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Facilities Officer

The Electoral Commission -
Edinburgh

Job details

Permanent | Full-time
£31,549 - £33,126 a year

Benefits

Annual leave
Company pension

Qualifications

Customer service
Presentation skills
Organisational skills
IT

Full job description

Details

Reference number

470093

Salary

£31,549 - £33,126

Working from home allowance

A Civil Service Pension with an employer contribution of 28.97%

GBP

Job grade

Other

Band B

Contract type

Permanent

Business area

TEC - Facilities

Type of role

Other

Working pattern

Full-time

Number of jobs available

Location
About the job
Benefits
Things you need to know
Apply and further information

Location

Belfast, Cardiff, Edinburgh

About the job

Job summary

About the Electoral Commission

The Electoral Commission is the UKs independent body overseeing elections and regulating political finance. Everything we do is about ensuring trust, participation, and integrity in the democratic process.

As we enter a bold new chapter under our five-year Corporate Plan, we are increasing our workforce and transforming how we plan and deliver core services. This post plays a central role in that journey.

Job description

About the role

As a Facilities Officer, you will play a key role in ensuring our office environments across our devolved locations are safe, efficient and fit for purpose. You will support a wide range of activities including health and safety compliance, facilities contractor management, and business continuity planning.

This role has a specific regional focus, covering our offices in Belfast, Cardiff and Edinburgh, as well as supporting our home workers. You will act as the primary point of contact for facilities-related matters across these locations, building strong relationships with colleagues, suppliers and landlords to deliver a high-quality, responsive service.

You will be expected to travel between office locations as required, ensuring a consistent and effective facilities service across all sites.

About the team

Working closely with the Facilities & Accommodation manager and colleagues across Digital Information, Technology and Facilities. The team is collaborative and committed to delivering excellent service. Were entering a period of transformation and this role will be central to shaping our future ways of working.

Person specification

Who were looking for

This role would suit someone with strong technical and organisational skills, a proactive approach and a passion for delivering high-quality support services. You will be comfortable working across multiple locations and managing competing priorities.

Were looking for someone with:

Experience in facilities and accommodation support
Strong IT and budget management skills
Excellent communication and customer service abilities
A methodical approach to problem solving and planning
The ability to work independently and take ownership of a regional portfolio
Flexibility and resilience under pressure
Willingness and ability to travel regularly between office locations

You will act as a visible and trusted facilities representative across devolved offices, ensuring colleagues receive consistent, high-quality support regardless of location.

Benefits

Alongside your salary of £31,549, The Electoral Commission contributes £9,139 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides .

Why work for us?
This is an opportunity to gain exposure to a wide range of operational and strategic activities. Youll be part of a supportive team with opportunities for development and progression.
We offer a strong total reward package, including:
- Flexible working and hybrid model (40% office minimum)
- 28 rising to 30 days annual leave + bank holidays
- Civil Service pension scheme (28.97% employer contribution)
- Study support for professional qualifications
- Ongoing learning and development opportunities
- Ride2Work, eye care vouchers and more

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance for more information on appropriate and inappropriate use.

Selection process details

How to apply

We are committed to fair and inclusive recruitment. To help reduce unconscious bias and ensure all applicants are assessed solely on their skills, knowledge and experience, we use an anonymous recruitment process.

When applying, please provide an anonymised CV which omits your protected characteristics and any personally identifiable information:

Do not include:

Your name, address, phone number, email or other contact details
Your date of birth or age
Gender, ethnicity, nationality or other personal identifiers
A photo of yourself
Remove educational dates as these are a clear indication of your age
There is no requirement to include your primary education details.

Do include:

Your employment history including employers and dates of employment
Explanation for gaps in your history
Your duties, responsibilities and achievements

If your CV contains personal details (such as your name or contact information), we will be unable to consider your application. Please double-check your documents before submitting, including the file name you use to save and upload your CV.

Supporting disabled applicants

The Electoral Commission is proud to be a Level 2 Disability Confident Employer. As part of our commitment, we offer a guaranteed interview scheme for disabled applicants. If you have a disability and meet the minimum essential criteria listed in the job description, you will be offered an interview.

To be considered under this scheme, please indicate this when you apply. We also welcome requests for reasonable adjustments during the recruitment process or in the workplace.

Key dates

Application deadline: Monday 20th July 2026
Interviews (1st stage): Week commencing 10th August 2026
Interviews (2nd stage): Week commencing TBC

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

UK nationals
nationals of the Republic of Ireland
nationals of Commonwealth countries who have the right to work in the UK
nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS)
nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements

Working for the Civil Service

Please note this Post is NOT regulated by the Civil Service Commission.

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy .

Apply and further information

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

Name : Talent Acquisition Team
Email : [email protected]

Recruitment team

Email : [email protected]

Further information

Raising a Concern About the Recruitment Process

At the Electoral Commission, we are committed to delivering fair, inclusive, and transparent recruitment. Our recruitment practices are guided by Civil Service values and comply with the Equality Act 2010 and other relevant legislation.

If you have concerns about the way a recruitment process has been conducted, we encourage you to raise them with us.

How to Make a Complaint

If you are dissatisfied with any aspect of our recruitment process, you can contact us directly by email:

[email protected]

Please include the following information:

The job title or reference number

A clear explanation of your concern

Any relevant supporting information

Your preferred contact details

We aim to respond to all complaints within two working days.

Our Commitment

All complaints are treated seriously and in confidence. They are handled in line with our Recruitment Policy and the relevant provisions of the Equality Act 2010, Employment Rights Act 1996, and the Data Protection Act 2018.

If you require this information in an alternative format, or need additional support, please contact us at [email protected]

https://ce1002li.webitrent.com/ce1002li_webrecruitment/wrd/run/ETREC179GF.open?WVID=933737003x

Details

Reference number

Salary

Job grade

Contract type

Business area

Type of role

Working pattern

Number of jobs available

Contents

Location

About the job

Job summary

Job description

Person specification

Benefits

Things you need to know

Artificial intelligence

Selection process details

Security

Nationality requirements

Working for the Civil Service

Diversity and Inclusion

Apply and further information

Contact point for applicants

Job contact :

Recruitment team

Further information

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