Overview
Job Description and Person Specification
Premiere Property Services Ltd, a vibrant and friendly building contractor, are seeking a part- time office administrator to join their close-knit team.
Job Title: Office Administrator.
Reports to: Office Manager.
Job Description
Principal Responsibilities:
· Proof reading and sending of quotations.
· Dealing with inbound and outbound telephone enquiries, ensuring high levels of customer service at all times.
· Email handling using Outlook.
· Arranging site visits and diary management.
· Liaising with Insurance companies and policy holders to ensure that their claims run smoothly.
· Ordering materials such as decorating supplies and materials for site.
· Arranging the hire of skips, scaffold towers and Portaloo’s.
· Using excel to update the company communication sheet.
· Liaising with building control to book site inspections, obtain completion certificates and arrange building notices.
· Arrange plumbing and heating works including yearly boiler services.
· Save and label photos received from surveyors.
· Update the invoice book and office boards.
· Upload supplier invoices.
· Filing delivery notes.
· Dealing with any post.
· Vehicle trackers and staff time sheets.
· Creation of applications and invoices.
· Any other reasonable office and administration duties required.
Person Specification
Skills, Knowledge, Personal Qualities:
Essential:
· Good communication skills, both verbal and written.
· Excellent customer service skills.
· Good organisational skills with the ability to prioritise a variable workload and manage time effectively.
· A team player with a proactive approach to work.
· Good computer literacy including Microsoft Office, Word, and Excel.
Desirable:
· Knowledge of the building and construction industry.
· Experience of working with Insurers or local authorities.
If this is something that you are interested in, please apply via Indeed.
Salary will be discussed at interview stage.
Benefits:
Language:
Work Location: In person
