Job Overview
We are seeking a highly organised and proactive Purchasing Supervisor. The successful candidate will play a key role in our operational structure, managing customer relationships, and ensuring the purchasing processes to meet the needs of the business. This position offers an excellent opportunity to develop your skills within a dynamic business environment, working closely with various departments to contribute to the company's operational success. Strong communication, computer literacy, and organisational skills are essential for this role.
Your Responsibilities
Procurement Process Management
- Complete and maintain purchase orders for raw materials, goods and supplies across the business, recording purchases at the time of request and submitting them for final approval prior to ordering.
- Checking delivery notes against purchase orders to ensure that all materials have arrived intact and in the ordered quantity.
- Report any damaged goods/materials to suppliers ensuring that refunds/credit notes are obtained as appropriate.
- Manage the performance of each of the functions within the job role to ensure satisfactory standards are achieved in all aspects, e.g., customer satisfaction, quality, work performance.
Supplier Management
- Monitor and evaluate supplier performance, implementing corrective actions as necessary.
- Act as a point of contact between the company and vendors for procurement-related matters.
Inventory and Stock Control
- Continuously monitor usage of materials and adjust orders to ensure adequate materials/supplies are available for effective company operation.
- Develop an active process for measuring supply inventory and determining purchasing needs based on demand.
- Oversee and keep track of raw and finished goods quality, quantity, stock levels, delivery times, transport costs and efficiency.
- Regularly evaluate performance across each of the functions within the job role and make recommendations for improvement to meet organisational objectives.
- Track and resolve any shortages, delays, or discrepancies with inventory.
Cost Control and Budgeting
- Help identify opportunities for cost savings within the operational structure.
- Monitor costs and margins on product orders sold to direct customers.
- Implement cost-saving measures and strategies to reduce procurement costs.
- Conduct regular reviews of purchasing data to identify trends and opportunities for improvement.
Compliance and Risk Management
- Ensure that all purchasing activities comply with relevant legal, ethical and company standards.
Reporting and Documentation
- Compile designated reports as required.
- Ensure accurate recording of data through the Sage system.
- Gather, analyse and interpret customer feedback data to ensure high levels of customer satisfaction are achieved.
Collaboration
- Provide operational support to the Group Operation management team.
- Actively participate in daily meetings as required to ensure that all elements of the supply chain and purchasing processes and requirements are communicated to all involved.
- Ensure high quality and swift / prompt communication to customers and suppliers.
- Work to resolve customer queries in a timely manner.
- Ensure a ‘continuous improvement’ focus is maintained throughout all of the functions within the job role with regard to relevant processes and delivery requirements.
- Support initiatives across the organisation that contribute to long-term operational excellence.
Requirements
- Proven experience in a purchasing role, with strong organisational skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with CRM software such as Sage or similar platforms.
- Excellent communication skills in English, both written and verbal.
- Strong computer literacy with the ability to adapt quickly to new IT systems and software tools.
- Demonstrated ability to manage time effectively and prioritise tasks efficiently in a fast-paced environment.
- Customer service orientation with a professional attitude towards clients and colleagues.
- Organisational skills with attention to detail for maintaining accurate records and documentation.
- Previous experience in leading or managing small teams is desirable but not essential.
This position offers an engaging environment where organisational excellence and proactive communication are valued highly. The ideal candidate will be eager to learn, adaptable, and committed to supporting our team.
Benefits:
- Company pension
- On-site parking
Experience:
- Purchasing: 4 years (required)
Work Location: In person
