Finance Officer

Education Workforce Council -
Cardiff

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Job details

Permanent | Full-time
£30,755 - £34,997 a year
6 hours ago

Qualifications

Supplier ordering
Writing skills
Financial reconciliation support
Payroll administration
Month-end financial reporting
Financial report writing
EWC
Purchase order creation
Month-end financial reconciliation
Procurement support
Data entry
Payroll
Financial management
Payment run preparation
Bookkeeping
Supplier invoice processing
Account reconciliation
Welsh

Full job description

Cyngor y Gweithlu Addysg | Education Workforce Council

Mae’r ddogfen hon ar gael yn y Gymraeg hefyd

Job description
Job reference: EWC 20

Job title: Finance Officer

Grade: Executive Officer (EO)

Reporting to: Finance Manager

Directorate: Finance and Corporate Services

Location: Cardiff

Contract: Permanent, full time (37 hours per week)

Salary scale: £30,755 - £34,997

Purpose of post
The Finance Officer will provide executive and administrative support within a small finance team.

Working closely with the finance manager, budget holders and colleagues across the organisation,

you will play a key role in ensuring accurate financial management, effective budget monitoring, and

compliance with financial policies and procedures.

Responsibilities
The Finance Officer, under the guidance of the Finance Manager, will:

process payments to Welsh Government for all grant-funded activities by verifying payment

requests, ensuring supporting documentation is complete, and raising transactions within

the finance system. This ensures grant funding obligations are met accurately and within

required timescales.

process the registration fee income by recording daily fee receipts, maintaining accurate

financial records, and completing weekly and monthly reconciliations between income

records and the finance system. This ensures all income is accounted for correctly and

reported accurately.

reconcile all Online and Virtual Terminal registration fee income to banking receipts by

reviewing transaction records, investigating discrepancies, processing refunds where

required, and undertaking weekly and monthly database reconciliations. This ensures

income records remain accurate and complete.

Process supplier invoices for payment by reviewing invoices for accuracy, obtaining

appropriate authorisation, and entering transactions into the finance system in accordance

with supplier payment policies. This ensures suppliers are paid correctly and within agreed

payment terms.

process employee and panel members expense payments including travel and subsistence

costs, by validating claims against organisational policies, ensuring appropriate approvals are

obtained, and preparing payments for processing. This ensures expenses are reimbursed

accurately and promptly.

Cyngor y Gweithlu Addysg | Education Workforce Council

Mae’r ddogfen hon ar gael yn y Gymraeg hefyd

raise and manage purchase orders by creating and maintaining purchase order records

within the finance system, updating the purchase order tracker, and liaising with budget

holders regarding outstanding commitments. This supports effective budget monitoring and

financial control.

undertake monthly charge card reconciliations by reviewing transactions, obtaining

supporting documentation, investigating discrepancies, and ensuring all expenditure is

correctly recorded within the finance system. This ensures compliance with financial

procedures and accurate financial reporting.

upload budgets and forecasts to finance system by validating data, updating financial

records, and ensuring information is recorded accurately and within agreed deadlines. This

supports effective financial planning and monitoring.

Assist with the preparation of financial information for management, Council and committee

reports by compiling month-end reconciliations and other financial data, ensuring

information is accurate, relevant, and produced within required timescales. This supports

informed decision-making and effective financial governance.

Support month-end procedures by completing reconciliations, reviewing financial

transactions, and resolving discrepancies within agreed deadlines. This ensures the accuracy

and integrity of financial records.

Assist with year-end procedures by preparing reconciliations, supporting audit

requirements, and ensuring financial records are complete and accurate. This contributes to

the successful completion of statutory financial reporting requirements.

Support the monthly payroll process for employees and panel members by preparing payroll

information, validating data, and liaising with relevant colleagues to ensure accurate and

timely payments. This ensures payroll is processed correctly and in accordance with

organisational requirements.

Other duties

Ensure personal compliance with relevant legislation including the Welsh language, equality

and data protection legislation.

Undertake any other duties as directed by the Finance Manager, Director or Director of

Finance and Corporate Services, commensurate with the post and grade.

Welsh language skills
The Welsh language skills required for the post are:

Speaking - level 1:

Can give a bilingual telephone greeting.

Can use basic every day words, phrases and greetings such as thank you, please, good

morning, etc.

Can pronounce Welsh words, place names and personal names.

Cyngor y Gweithlu Addysg | Education Workforce Council

Mae’r ddogfen hon ar gael yn y Gymraeg hefyd

Understanding/listening - level 1:

Can understand basic key words and phrases on familiar /predictable matters relating to

own areas area of work, such as on signs and in letters.

Writing - level 1:

Can write personal names, place names, job titles etc.

Can fill in simple forms and note down simple information such as an address, the date, a

telephone number, and an email address in Welsh.

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