Job Summary:
As the Contracts Team Coordinator, you will serve as the central support for the Contracts department and wider projects teams.
You will ensure that key construction information is accessible and orders to subcontractors are placed in a timely manner to enable works to be completed and project deadlines to be met.
Main Duties & Responsibilities:
- Assist the Contracts team, and particularly the contracts managers, in the successful delivery of projects through: Document control on design drawings, minutes of meetings, stakeholder correspondence, HSEQ documentation, etc.
- Placing subcontractor orders (formalising arrangements already agreed).
- Liaising with other departments within the Company, such as Finance and HSEQ, on contract-related matters.
- Ownership of Document Control: Manage design drawings and revisions, ensuring the drawing registers are accurate and accessible to all project stakeholders.
- Ownership of Order Processing: Take full responsibility for placing subcontractor orders, formalising agreed-upon arrangements to ensure seamless project flow.
- Project Support: Act as the main point of contact for project teams and Site Managers regarding administrative queries and documentation needs.
- Update Procore system, including access permissions, company and project directories, H&S and project management documentation, and all information & records.
- Assist with the compilation of O&M manuals to ensure high-quality handover documentation.
- Liaise with other departments within the Company, such as finance and HSEQ, on contract-related matters.
- Assist with contractual tertiary schemes such as Consider Constructors Scheme (CCCS) and Social Value/BuySocial, reporting status and progress at stakeholder meetings.
- Coordinate signing of agreements between parties.
- Visit sites to fulfil responsibilities as required.
- Maintain a clean and organised work environment.
- Adhere to safety guidelines and report any safety hazards.
- Collaborate with the construction team to meet project goals and deadlines.
- Perform the job role in accordance with the Company’s policies and procedures.
- Any other duties as required and deemed within your competence.
Pay: £12.71-£14.87 per hour
Expected hours: 25.0 – 28.0 per week
Benefits:
- Company pension
- Health & wellbeing programme
- Private medical insurance
Work Location: In person
