Aarc Estates is an independent property business based in Wood Green, North London. We manage around 70 rental units across multiple property companies.
We are looking for a reliable, organised and detail-focused Part-Time Property Bookkeeper & Rent Administrator to join us.
Property experience is essential. Applicants must have previous experience in property, lettings, estate agency, housing, landlord accounts, property management accounts or another property-related finance role.
This is not a general bookkeeping role. The main focus is rent reconciliation, rent tracking, Xero bookkeeping support, invoice processing and first-stage rent chasing.
Hours
Part-time: 15 hours per week
Monday to Friday, 3 hours per day
Preferred working window: between 9:00am and 2:00pm
Some flexibility available for the right candidate
Location
Hybrid role based around Wood Green, North London.
Initial office-based training will be required. Once settled, there may be flexibility for some remote working.
Key Responsibilities
Reconcile rent payments across approximately 70 rental units
Match incoming payments to the correct tenant, property and company
Monitor council, housing benefit and tenant rent payments
Identify missed, short or misallocated rent payments
Maintain a clear arrears tracker
Send first-stage rent reminders by WhatsApp, email and occasional phone call
Escalate ongoing arrears or complex tenant issues to management
Reconcile bank transactions in Xero
Process and code supplier and contractor invoices
Keep digital records organised and up to date
Assist with monthly reporting on rent received, arrears and exceptions
Support the accountant with clean bookkeeping records and queries
Help improve bookkeeping processes and use digital tools where appropriate
What We Are Looking For
Previous property-related bookkeeping, accounts or rent administration experience
Experience in property, lettings, estate agency, housing, landlord accounts or property management accounts
Experience using Xero, or strong willingness to work with Xero
Good understanding of rent payments and reconciliations
Comfortable dealing with council or housing benefit payments
Confident with Excel or Google Sheets
Good written communication for tenant reminders
High attention to detail
Reliable, discreet and well organised
Able to work independently and flag issues early
Useful But Not Essential
Experience using Dext, Hubdoc, AutoEntry or similar invoice capture tools
AAT, bookkeeping or accounts qualification
Experience with property management systems
What This Role Does Not Involve
We already have separate people handling compliance and maintenance. This role is focused on bookkeeping, rent reconciliation, rent tracking and light first-stage tenant communication.
Pay
Up to £20 per hour, depending on experience.
Please note that £20 per hour is the maximum rate for this role. Final pay will depend on relevant property bookkeeping, rent reconciliation and Xero experience.
Job Types
Part-time, Permanent
Expected Hours
15 hours per week
Schedule
Monday to Friday
Work Location
Hybrid remote in Wood Green, London N22 8HX
Pay: Up to £20.00 per hour
Work Location: Hybrid remote in Wood Green N22 8HX
