We are looking for an organised and reliable Accounts Administrator to join our finance team. The role will focus mainly on purchase ledger, making sure supplier and subcontractor invoices are checked, recorded and prepared for payment accurately and on time.
You will work closely with suppliers, subcontractors and colleagues across the business to resolve queries and maintain clear financial records. You will be part of a close-knit finance team within a growing, family-run building contractor delivering long-term contracts for local authorities and housing providers.
Purchase ledger - main focus
· Monitor incoming invoices and credit notes, making sure they are processed promptly and filed with a clear audit trail.
· Check invoices contain the correct supplier details, VAT information, purchase order and job or project reference before processing.
· Match invoices to purchase orders, delivery notes and relevant approvals, and follow up any missing information with the appropriate colleague.
· Accurately code and post supplier and subcontractor invoices and credit notes to Sage 50, using the correct nominal and project codes.
· Identify duplicate, incorrect or unauthorised invoices and ensure they are held or escalated before payment.
· Reconcile supplier statements, obtain copies of missing invoices and credit notes, and investigate differences between supplier and company records.
· Respond to supplier queries and work with project teams to resolve pricing, quantity, purchase order and approval issues.
· Prepare supplier and subcontractor payment runs for review and authorisation, issue remittance advice and ensure approved payments are recorded correctly.
· Maintain accurate supplier records and follow company checks when setting up new suppliers or receiving requests to change bank details.
· Support the processing of subcontractor invoices and help ensure relevant Construction Industry Scheme information is recorded correctly.
Wider accounts support
· Raise or update purchase orders when required and help colleagues resolve purchase order queries.
· Assist with bank and credit card reconciliations, including following up missing receipts or supporting information.
· Provide cover for sales invoice processing, posting customer receipts and other sales ledger tasks when needed.
· Enter labour and other costs into the project costing system and assist with the processing of timesheet information.
· Support month-end routines by ensuring transactions are up to date, identifying outstanding invoices and providing information requested by the Finance Manager.
· Provide general administrative support to the finance team and carry out other reasonable accounts duties as required.
Experience and knowledge
· Previous experience in purchase ledger, accounts payable or a similar accounts administration role.
· Experience using Sage 50 Accounts, or another comparable accounting package; Sage 50 experience is preferred.
· A practical understanding of purchase invoices, credit notes, supplier statements, purchase orders and basic VAT requirements.
· Confidence using Microsoft Excel, Outlook and other office systems for accurate data entry and record keeping.
· Experience in construction, subcontractor accounts or the Construction Industry Scheme would be useful but is not essential.
Key qualities
· High attention to detail and a consistently accurate approach.
· Strong organisation and the ability to prioritise a busy workload and meet deadlines.
· Clear and professional communication with suppliers, subcontractors and colleagues.
· A practical, proactive approach to resolving queries and taking ownership of tasks.
· Discretion when handling confidential information and the ability to work both independently and as part of a team.
Pay: £13.50-£14.50 per hour
Work Location: In person
