Hill Grwp Ltd is looking for an organised and experienced Administrator to support our busy manufacturing and project teams.
This is a varied role involving general administration, customer and supplier communication, purchase orders, production documentation and maintaining accurate company records.
Key responsibilities
- Provide general administrative support across the business
- Answer telephone calls and respond to emails professionally
- Communicate with customers, suppliers, production teams and site teams
- Process purchase orders and maintain supplier documentation
- Enter and update information accurately within company systems
- Maintain job records, production information and delivery documentation
- Assist with invoices, expenses and general accounts administration
- Use Xero accounting software to process and maintain financial records
- Maintain health and safety, quality and employee training records
- Prepare documents, spreadsheets, reports and correspondence
- Organise digital and paper filing systems
- Handle confidential and commercially sensitive information appropriately
- Support management with additional administrative tasks when required
Essential qualifications and experience
- A minimum of five GCSEs at Grade C/4 or above, or equivalent
- GCSE Grade C/4 or above in both Mathematics and English
- Previous experience in an administrative or similar office-based role
- Experience using Microsoft Word, Excel and Outlook
- Experience using Xero accounting software
- Experience processing purchase orders and supplier paperwork
- Strong data-entry and record-keeping skills
Skills and qualities
- Strong organisation and time-management skills
- Excellent written and verbal communication
- High level of accuracy and attention to detail
- Ability to prioritise tasks and meet deadlines
- Professional telephone and email manner
- Confidence dealing with customers, suppliers and colleagues
- Good problem-solving and decision-making skills
- Ability to work independently and as part of a team
- Discretion when handling confidential information
- Adaptable and willing to learn new systems and processes
- Confidence communicating with office, production and site-based teams
- Understanding of job numbers, production records and delivery documentation
Working hours
The role is for 24 hours per week, worked across:
Working hours are flexible and can be agreed with the successful candidate, but all 24 hours must be completed across the three specified days.
How to apply
Please submit your CV together with a short covering message explaining your relevant experience and why you would be suitable for the role by 19th August 2026.
Pay: £14.83 per hour
Benefits:
- Company pension
- Free parking
- On-site parking
Application question(s):
- Located within the Swansea or Llanelli area
- Experience using Xero accounting software
- Experience using Microsoft Excel
Education:
- GCSE or equivalent (preferred)
Work Location: In person
