Job Overview
We are seeking a motivated and organised individual to join our team. The ideal candidate will possess strong clerical skills and demonstrate proficiency in various office software applications. This role is essential in ensuring the smooth operation of our administrative functions, supporting our team with data entry, document management, and effective communication.
Responsibilities
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Undertake reception duties in an efficient, professional and courteous manner
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Answer incoming telephone calls and transfer to the relevant department
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Perform general office duties such as managing mail
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Distribute sundry purchase invoices for authorisation and subsequently process accordingly
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Check purchase invoices against goods received ensuring accuracy and compliance with company policies
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File and maintain purchased invoices to the correct filing system
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Provide administrative support to other departments as required
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Ensure office areas, including conference rooms, common areas and kitchens are kept clean and organised
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Manage the inventory of office supplies and kitchen essentials, ensuring timely restocking
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Send remittance advices to suppliers and monthly statements to customers in a timely manner
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Help process daily cash receipts and card receipts
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Providing holiday cover as required
Requirements
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Proven experience in an administrative role or similar position is preferred.
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Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite applications.
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Excellent written and verbal communication skills.
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Attention to detail with a commitment to maintaining accuracy in all tasks.
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Ability to work independently as well as part of a team.
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Demonstrated competence in data entry and clerical duties.
