We are looking for an Accounts Receivable Officer to join our friendly team in Roche on a fixed term contract. The successful candidate will work 30 hours per week Monday-Friday and be responsible for ensuring the accurate posting of customer receipts, processing sales invoicing, reconciling records between systems and maintaining an up-to-date debtors ledger.
Key Responsibilities:
Receipts & Payment Allocation
- Post customer receipts into the accounting software, ensuring accurate allocation in line with remittance advice.
- Identify and flag any missed or disputed invoices that could result in aged debt problems.
Sales Invoicing
- Process sales invoices through the company’s production software, ensuring accurate dates, order number, pricing, and other key details are maintained.
- Export invoices from the production software and import then into the accounting software, ensuring data integrity.
- Raise manual invoices in the accounting software when required (e.g., for market ice, fuel, rental charges, or other ad-hoc services).
Debit Note Management
- Manage and maintain accurate records of all debit notes received.
- Investigate the reasons for each debit note, identifying discrepancies or issues.
- Gather and review relevant documentation (e.g., Proof of Delivery (POD), price lists, contracts) to support the contesting of unjustified debit notes.
- Liaise with internal departments and external stakeholders to resolve debit note disputes efficiently.
- Provide timely and accurate monthly reports to the Group Finance Manager, detailing the status and resolution of debit notes.
Reconciliation & Reporting
- Reconcile daily between production and accounting software to ensure all invoices are accurately transferred.
- Investigate and resolve discrepancies between systems promptly.
- Send weekly customer statements, highlighting any overdue invoices and following up on outstanding payment.
- Maintain and update the debtors ledger in collaboration with the Finance and Administration Officer.
- Distribute daily customer receipts report to relevant parties.
Credit Control
- Proactively monitor and chase outstanding debts in line with credit terms.
- Maintain professional relationships with customers to ensure timely payments.
- Communicate with customers to resolve payment queries and disputes in a professional manner.
Receipts on Account
- Monitor receipts on account and contact customers to request missing remittance advices.
- Ensure correct allocation of cash against invoices to maintain ledger accuracy.
Trade Debtors Housekeeping
- Regularly review and maintain aged debtors ledgers.
- Investigate and resolve anomalies such as unallocated or aged balances.
- Ensure data accuracy through timely posting and reconciliation of transactions.
Month-End & Audit Support
- Support month-end and year-end closing processes by providing accurate AR data.
- Assist with internal and external audits related to accounts receivable.
Continuous Improvement
- Identify opportunities for process improvements within accounts receivable/payable processes.
- Assist in implementing best practices and systems to improve efficiency and control.
- Support wider finance team as required with administrative and finance tasks.
Holiday/Sickness Cover
- Provide holiday and sickness cover for the Accounts Payable Officer and Finance & Administration Officer, ensuring continuity of financial operations.
This is not an exhaustive list. The Accounts Receivables Officer will also carry out any other duties that may reasonably be required in line with the overall purpose of the role.
Skills required for the role
- Previous experience with Sage 200 or similar accounting software
- Experience within a similar role
- Good knowledge of Excel
- Ability to work in a fast-paced environment
- Good attention to detail
To apply, please send your CV to [email protected] with the subject title Accounts Receivable Officer.
Pay: £26,500.00-£29,500.00 per year
Benefits:
- Company pension
- Free parking
- On-site parking
Work Location: In person
