Be the person who keeps everything running brilliantly.
We're looking for a highly organised, proactive and personable Personal Assistant & Office Coordinator to support our Executive Leadership Team while creating an exceptional workplace experience for colleagues and visitors alike.
This is a varied and rewarding role for someone who enjoys balancing executive support with hands on office coordination. You'll be the trusted go to person who ensures leaders can focus on strategic priorities while keeping our workplace welcoming, efficient and well organised.
What you'll be doing
Executive Support
You'll provide professional and proactive support to our Executive Leadership Team, including:
- Managing complex diaries, meetings and travel arrangements.
- Coordinating logistics and ensuring leaders' time is used effectively.
- Preparing meeting packs, taking accurate minutes and tracking actions.
- Acting as a professional point of contact for external stakeholders.
- Providing confidential and discreet administrative support.
Office & Workplace Coordination
You'll play a key role in delivering a positive workplace experience by:
- Welcoming visitors and creating a professional front-of-house experience.
- Coordinating meeting rooms, catering, events and business hospitality.
- Ensuring communal spaces are organised, stocked and presentation ready.
- Supporting internal events, training sessions and wider business activities.
- Managing visitor bookings, passes and day-to-day office logistics.
Facilities & Operations
You'll help ensure our office remains safe, compliant and operating smoothly by:
- Coordinating facilities issues with landlords, contractors and suppliers.
- Organising maintenance visits and supporting onsite contractors.
- Managing deliveries, parcels and security access arrangements.
- Monitoring office supplies, equipment and workplace resources.
- Supporting health, safety, fire, first aid and workplace compliance activities.
- Arranging DSE assessments and workplace equipment requirements.
What we're looking for
We're looking for someone who combines excellent organisation with excellent people skills.
You'll ideally have:
- Previous experience in a Personal Assistant, Executive Assistant or senior administrative role.
- Exceptional organisational and prioritisation skills.
- Strong communication skills with the confidence to engage at all levels.
- The ability to manage multiple priorities and work independently.
- Advanced Microsoft Office skills, including Outlook, Word, Excel and PowerPoint.
- Experience producing meeting minutes and tracking actions.
- A proactive, solutions-focused approach.
- Excellent attention to detail and commitment to high standards.
The person
You'll be:
- Warm, approachable and professional.
- Calm under pressure and adaptable to changing priorities.
- Highly dependable and proactive.
- Comfortable taking ownership and using your initiative.
- Discreet, trustworthy and able to handle confidential information.
Why join us?
This is an opportunity to make a real impact across the business. You'll become a trusted partner to senior leaders while helping create an organised, welcoming and productive environment where colleagues can do their best work every day.
Where you’ll work
You’ll be based in our bright, vibrant East Didsbury office, dog-friendly with a relaxed dress code. We are always stocked with free drinks, fruit, and snacks or if that doesn’t take your fancy, take a stroll to our onsite coffee shop or food shack.
The Benefits
- Time off to recharge – 31 days holidays, rising to 34 after 5 years (inclusive of bank hols)
- A great place to work – bright, vibrant, dog-friendly office with dress down Fridays
- Engagement days – take part in fun themed days where you can win prizes like free lunches, vouchers, and other goodies
- Wellbeing support – access to counselling, a private GP, legal advice, and mental health support
- Helping your money go further – discounts at hundreds of retailers, plus monthly reward points for food, coffee, cinema trips and more plus 40 free points to spend on anything you want monthly from Perkbox
- Planning for your future – 3% company pension contribution after 3 months, with the option to top it up to help make your money work harder for you
- Quarterly social events – from Western-themed parties to dry socials for Eid, we celebrate together in ways that everyone can enjoy
- Free parking – convenient, on-site parking for all team members
Pay: £30,000.00 per year
Work Location: In person
