Location: Mayfair, London
Hours: Monday to Friday, 9:00am – 4:00pm (including a 30-minute unpaid lunch break), 32.5 hours per week
About Yellowstone Construction
Yellowstone Construction is a growing, family-run construction company delivering high-quality residential and commercial projects across London and the South East. We pride ourselves on professionalism, exceptional customer service and delivering outstanding results for our clients.
We are looking for a motivated, organised and proactive Administration & Operations Coordinator to join our team at our Mayfair office. This is a varied and rewarding role where you will play a key part in supporting the Directors and ensuring the smooth day-to-day running of the business.
About the Role
No two days are the same at Yellowstone Construction. You will be responsible for a wide range of administrative and operational tasks, helping to keep the office organised, supporting live construction projects and ensuring excellent communication with clients, suppliers and subcontractors.
This role is ideal for someone who enjoys taking responsibility, using their initiative and wants to develop their career within a growing company.
Key Responsibilities
- Oversee the day-to-day running of the office.
- Answer telephone calls and respond to emails in a professional manner.
- Welcome clients and visitors to the office.
- Manage diaries, meetings and appointments for the Directors.
- Prepare quotations, contracts and project documentation.
- Raise invoices and assist with payment schedules.
- Liaise with clients, suppliers, architects and subcontractors.
- Coordinate administrative support for construction projects.
- Maintain accurate filing systems and company records.
- Order office supplies and ensure the office is well organised.
- Assist with recruitment administration and onboarding new employees.
- Keep company systems, spreadsheets and project trackers up to date.
- Support marketing activities, including social media and website updates.
- Help improve office systems and business processes.
- Provide general administrative and operational support to the Directors.
About You
We are looking for someone who is:
- Highly organised with excellent attention to detail.
- Friendly, professional and confident.
- Able to work independently and use their own initiative.
- A strong communicator with excellent customer service skills.
- Able to prioritise a busy workload.
- Reliable, trustworthy and eager to learn.
- Positive, enthusiastic and willing to get involved in all aspects of the business.
Essential Skills
- Previous experience in an administration or office-based role.
- Excellent written and verbal communication skills.
- Strong Microsoft Office skills, including Word, Excel and Outlook.
- Excellent organisational and time management skills.
- Ability to work efficiently in a fast-paced environment.
Desirable
- Experience within the construction or property industry (preferred but not essential).
- Experience using project management software such as Monday.com or similar.
- Basic understanding of invoicing and business administration.
- Full UK driving licence (preferred but not essential).
What We Offer
- Monday to Friday working hours (9:00am–4:00pm).
- A modern office in the heart of Mayfair.
- A friendly, supportive and growing team.
- Training and development opportunities.
- The opportunity to build a long-term career with Yellowstone Construction.
If you are organised, motivated and enjoy working in a varied role where you can make a real difference, we would love to hear from you.
Please send your CV together with a short covering letter explaining why you would be a great fit for Yellowstone Construction.
Pay: From £24,420.00 per year
Benefits:
Work Location: In person
