Job Purpose
The role of the Office Administrator is to provide highly efficient, effective administrative and reception services in accordance with the business needs of the Town Council.
Key Functions and Responsibilities – Administration
- To provide administration support to the Town Clerk, Deputy Town Clerk and Estates Manager.
- To provide a professional first point of contact for visitors to BTC offices, telephone and website contacts.
- Forwarding queries to appropriate services.
- Maintaining leaflets, displays and internal notice board and outside office notice board.
- Maintain appropriate levels of stationery for the office/unit.
- Maintain appropriate levels for office equip. – photocopier, franking machine etc.
- Maintain an up-to-date database of contacts for local dignitaries, groups and associations for use by all staff.
- Updating website with standard notices/news items
Key Functions and Responsibilities - Council
- Maintain up-to-date, postal records, committee information and attendance register for all Councillors.
- Collate, print and issue agenda packs for all council meetings.
- Scanning and uploading agenda packs and minutes to the website.
- Maintain a minute tracker monthly.
- Create the yearly minute books, deliver to the binder and collect when completed.
- Receive and complete the planning application list in preparation for the meeting.
- Where necessary provide the Mayor with support including helping with correspondence and maintaining the civic diary of engagements.
- Assisting at weddings and civil ceremonies. This maybe at a weekend and time off in lieu will be given.
Key Functions and Responsibilities – Town Council Events (including Civic)
- Assisting with the planning and preparations, delivery of the events.
- Support with event management processes such as adding suppliers to the database, booking venues, communicating with event traders and community groups for paperwork and applying for necessary event licensing.
- Assisting with the supervision of any volunteers and/or third parties assisting/taking part in the event.
- Assisting in planning of civic functions and events.
- Assisting as event staff with the Brackley Town Council team. This may be weekends/evenings and time off in lieu will be given.
- Building relationships with local community groups and schools within Brackley.
- Making signs and notices for our events.
General
To be a team player and help out, as needed with any appropriate duties outside of this job description across the activities of BTC.
Willingness to be trained as a first aider.
Willingness to be trained in road closures and traffic management
Qualifications
- 5 GCSEs or equivalent qualification
- Excellent team player
- Experience of general administration including answering phones and dealing with multiple priorities and administrative tasks at the same time
- Excellent IT skills including knowledge of Microsoft 365 applications
- Experience of assisting with event planning and associated administration
- Experience of working with or withing a town or parish council setting with knowledge of how town/parish council's operate is desirable
- Local knowledge of Brackley
- Clean driving licence with use of own car
Closing date for applications: Friday 26 June 2026
Interviews week commencing 29 June 2026
For full job description and person specification, please see our website www.brackleynorthants-tc.gov.uk
Job Type: Full-time
Pay: Up to £31,022.00 per year
Benefits:
- Company pension
- Health & wellbeing programme
- Sick pay
Ability to commute/relocate:
- Brackley NN13: reliably commute or plan to relocate before starting work (required)
Application question(s):
- Do you have the use of a vehicle?
- Do you have an excellent, local knowledge of Brackley
Education:
- GCSE or equivalent (required)
Experience:
- Administration: 2 years (required)
Language:
- Fluent English (required)
Licence/Certification:
- driving licence (required)
Work authorisation:
- United Kingdom (required)
Work Location: In person
