Hours of work (minimum 30 hours per week up to 39 hours per week)
Salary is pro rate based on 39 hours
Company Overview
Over the past 60 years, Hugh Stirling has grown from being a small works contractor into one of the UK's foremost fully integrated construction, refurbishment, specialist interior fit-out, and facilities management providers. From our 17,000sq ft state-of-the-art office and manufacturing facilities on the outskirts of Glasgow, we are well placed to service client and project requirements throughout the UK.
Job Overview
Reporting to the Finance Manager / Finance Director, the successful candidate will be responsible for all Purchase Ledger Input and administration.
The Purchase Ledger Administrator is responsible for the accurate and timely processing of supplier invoices and subcontractor applications, ensuring all transactions are recorded correctly within the finance system. The role supports the efficient operation of the Finance function through the management of supplier accounts, query resolution, and the provision of general administrative and financial support.
You will be ambitious and energetic with a focus on delivering to your peers and stakeholders, key financial and purchase related information.
Main Duties and Responsibilities
Hours of work (minimum 30 hours per week up to 39 hours per week)
Purchase Ledger Duties
· Process high volumes of material supplier invoices accurately and efficiently.
· Review, reconcile, process payment certificates.
· Match invoices to purchase orders and delivery notes where applicable.
· Ensure all invoices are authorised in accordance with company procedures.
· Maintain accurate supplier account records within the finance system.
· Prepare and reconcile supplier statements, identifying and resolving discrepancies.
· Monitor aged creditor balances and investigate outstanding items.
Systems & Administration
· Input and maintain financial data using Sage 200 and Sage Construction software.
· Ensure all financial records are maintained accurately and in a timely manner.
· Support month-end procedures as required by the Finance team.
· Maintain electronic and paper filing systems in line with company policies.
Customer & Supplier Relations
· Answer incoming telephone calls in a professional and courteous manner.
· Respond to and resolve supplier and client queries relating to invoices, payments, and account matters.
· Liaise with site teams, project managers, suppliers, subcontractors, and internal departments to resolve financial queries efficiently.
General Finance Support
· Provide administrative support to the wider Finance team.
· Assist with data analysis, reporting, and account reconciliations as required.
· Undertake other ad hoc finance and administrative duties as required to support the business.
Pay: £28,392.00 per year
Benefits:
- Health & wellbeing programme
- On-site parking
Work Location: In person
