Overview
Key Travel By Trip.Biz specialises exclusively in travel management for organisations where mission, purpose and social impact are central to their objectives. This includes academic, humanitarian, faith-based, charity, NGO, B Corp and other purpose-led organisations and businesses aligned with Key Travel’s values.
The Purchase Ledger Assistant is responsible for the timely reconciliation and processing of key supplier and credit card accounts relating to travel services booked for our customers, principally for the UK businesses. The role will also support elements within accounts receivable such as cash allocations.
This role encompasses reconciling large supplier accounts on a weekly/monthly basis using Excel to ensure they match with purchase recorded on our system, ensuring invoices have been raised to customers for those purchases and identifying credits that need to be raised for refunds. Given the large volume of transactions there will also be a requirement to investigate and resolve queries on the reconciliations in a timely manner.
The main stakeholders for this role will be colleagues in other departments including Operations, Financial Processing and Ticketing/Refunds.
A typical day might include:
- Downloading supplier statements in line with frequency of receipt (weekly/monthly)
- Reconciling supplier statements to the finance system using extracts from various group systems and manipulating data via Excel to match purchases
- Posting reconciled transactions to the finance system to close these on the ledger
- Reconciling a high volume of transactions from the various monthly credit card statements for the business's E-Procurement/Credit card facility
- Identifying purchases where invoices/credit notes are required to be raised to customers and liaising with the ticketing/refunds team to get these processed
- Reconciling purchases relating to groups travel and posting allocations
- Investigating and resolving outstanding queries relation the reconciliations
- Responding to supplier refund related queries from the operations or refunds team
- Supporting the accounts receivable and financial processing teams by assisting with the cash allocations or invoice productions and query as needed
Line manager: Group Finance Manager
Working location and hours: Hybrid - 2 days per week in the Manchester office, 3 days working from home. The working hours are 38.75 hours a week, Monday to Friday.
Skills
This position is suitable for a recent graduate or someone with 1-2 years' experience. The key skills and attributes we are looking for are as follows:
- Enjoying a reconciliation focused role which involves processing a high volume of data on a daily basis
- Strong Excel skills and the ability to manipulate large volumes of data
- Confident and professional approach to communicating with colleagues
- Organised in your approach to tasks and able to prioritise effectively
- A positive "can-do" attitude
- A team player and flexible in your approach
- Demonstrate ownership of tasks and the ability to meet deadlines
- Have passion, pace and energy to make things happen
- Excellent verbal and written communication skills
- A willingness to learn and try new things
Benefits
- 24 days annual leave in addition to the bank holidays
- 1/2 day additional annual leave for your birthday
- Annual £10 cinema voucher and £60 wellbeing voucher
- Life assurance scheme (3 x salary)
- Pension scheme
- Volunteering day: 1 paid day per year to undertake volunteer work if you wish
- Employee assistance programme: employees can access same-day GP appointments, counselling, free financial advice etc.
- Company sick pay (increases with length of service)
- Enhanced maternity & paternity pay
- Flexible benefits scheme after probation
Key Travel commitments
At Key Travel we know being open to different ideas, perspectives and cultures is vital. We have worked hard to build and continue improving our focus on ensuring a diverse and inclusive environment. We want to empower our colleagues and teams to achieve their potential and welcome applications from people from all backgrounds. We believe in treating everyone, customers and colleagues, with dignity and respect.
Pay: From £25,650.00 per year
Benefits:
- Bereavement leave
- Company pension
- Cycle to work scheme
- Employee mentoring programme
- Enhanced maternity leave
- Enhanced paternity leave
- Life insurance
- Paid volunteer time
- Private dental insurance
- Referral programme
- Sick pay
- Work from home
Work authorisation:
- United Kingdom (required)
Work Location: Hybrid remote in Manchester M1 6ET
