We are currently looking to recruit a Purchase Ledger Administrator to join our team in Ollerton. We are a small office team who work very well together and are close to the heartbeat of the group, so the successful candidate will be a good team player with excellent communication skills and the ability to portray the company’s high standard of service.
The role will involve liaising with suppliers and colleagues, supporting all accounts functions with the main emphasis on purchase ledger invoice processing, purchase ledger payment runs, intercompany reconciliations, checking and collation of time sheet information to support the monthly payroll and reviewing and posting Soldo credit card transactions to the general ledger.
You will be friendly and enthusiastic with the ability to work under pressure, meet deadlines and use your own initiative.
Roles
- Purchase ledger invoice processing
- Using the company’s SimPRO system to validate invoices
- Supplier statement reconciliations
- Collation and preparation of supplier payment runs
- Payment processing and allocations
- The raising of intercompany invoices and the reconciliation of the intercompany accounts
- Reviewing engineer timesheets and ensuring these are appropriately approved before submitting them to group for payroll processing
- Checking of the Soldo credit card transactions, to ensure VAT receipts have been submitted and the expenditure has been appropriately approved, and then the preparing/posting of the Soldo journal and the reconciliation of the Soldo account
- Assist the FD with stock control (e.g. posting stock take adjustments, etc)
- To answer and direct internal and external phone calls in a polite and professional manner
- To write and distribute business emails, correspondence memos, letter, and forms
- To assist in the preparation of regular and ad-hoc scheduled reports
- To support and maintain an efficient filing system
- To provide holiday and absence cover for credit control
- To comply with all other reasonable requests made
- Any other ad hoc projects/duties as required
