HR Administrator
We are looking to recruit an organised and proactive HR Administrator to join our team on a six-month fixed-term contract, providing maternity cover.
This is a full-time role; however, we are happy to consider part-time hours for the right candidate. The successful applicant will provide essential administrative support to the HR function across two businesses: Middleby UK, based in Wigan, and Lincat, based in Lincoln.
The role will involve supporting a range of day-to-day HR activities, including maintaining accurate employee records, preparing HR documentation, assisting with recruitment and onboarding, responding to employee and manager queries, and supporting wider HR projects as required.
We are looking for someone with strong administrative skills, excellent attention to detail and the ability to manage confidential information sensitively. Previous HR administration experience would be advantageous, along with confidence using HR systems and Microsoft Office.
This is an excellent opportunity for someone who enjoys working in a busy, varied environment and wants to make a positive contribution to two well-established businesses.
Key Areas of Responsibility
To support with all recruitment activities:
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Production of job adverts internally and externally using the Middleby Careers Portal.
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Arranging interviews.
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Raising new starter paperwork via DocuSign and ensuring that any unsuccessful candidates receive feedback.
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Supporting with the Onboarding process.
To support with sickness absence management:
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To run a daily absence report to identify who has been absent from work.
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To track return to work forms for those returning to work after absence.
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Notifying managers when someone has triggered the Absence Management Policy.
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Completing KPI’s for Production regarding Absence.
Case Management:
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Supporting with invite letters for Disciplinary Mearings, Flexible Working Meetings and Grievance Meetings
Supporting the leaver process:
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Acknowledging resignations and informing payroll.
Processing of changes to terms and conditions of employment once authorised via the Middleby Careers portal, to send letters / contracts to confirm changes, keeping the HR and T&A system up to date with any changes and notifying payroll.
Completing HR reporting to Accounts regarding starters / leavers and headcount.
Administration of the Recognition Scheme and Long Service Awards.
Keeping Organisation Charts up to date.
Administration and tracking of the Appraisal process.
Ensuring that employee files are kept up to date.
Coordination of the e-learning platform.
Ensuring that company policies and procedures are always followed.
Work flexibly as a full team member by covering for holidays and absence, by role re-allocation and carrying out any other duties, which may reasonably be requested of the role when required.
Qualifications, Knowledge, Skills, Experience
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CIPD level 3 qualification or working towards would be advantageous.
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Prior experience of working in a busy HR administration department.
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Good knowledge of HR processes and the ability to advise managers in accordance with the Company Policies.
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Sound knowledge of Microsoft software, particularly Word and Excel.
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Ability to accurately note take.
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High level organisational and time management skills and the ability to pragmatically assess and manage priorities.
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Ability to deal professionally and empathetically with employees.
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Able to work proactively and on own initiative whilst understanding when to consult or seek advice.
