The New Hospital Programme (NHP) is the largest hospital improvement initiative in a generation, and at Queen Elizabeth Hospital (QEH), it presents a significant opportunity to rebuild our hospital. With the redevelopment valued at approximately £1.2bn, this also represents the biggest infrastructure development in Kings Lynn, in generations.
We strive to recruit the best people to deliver our services across QEH and help unleash everyone's full potential. As an organisation, we value how we communicate and promote our vacancies to all communities.
QEH encourages applications from individuals from all protected groups, especially those from BAME, Disabled, and LGBTQ+. We are committed to working with colleagues from diverse backgrounds and ensuring an inclusive and collaborative.
The Assistant Project Manager, will support the Senior Project Manager in the delivery of projects through effective planning, coordination, and execution. This role will assist in ensuring that robust monitoring and evaluation processes are in place throughout the project lifecycle.
Project Support
Daily Task Management
Process and Policy Development .
Task Ownership
Construction and Design Support
Site Coordination
Documentation and Drawings Management
Subcontractor Liaison
Design Review Coordination
Risk Management
Project Closeout
Coordination and Communication
Stakeholder Communication
Milestone Tracking
Data Management and Reporting
Documentation Management
Data Analysis
Report Preparation
Governance and Compliance
Record Keeping
Lesson Documentation
Compliance Checks
Professional Development
Training Participation
Industry Updates
There’s never been a more exciting time to join TeamQEH. We’re working on a once in a generation opportunity to build a new state-of-the-art hospital due to open in 2031/32 and we are also carrying out on one of the biggest pieces of digital transformation work we’ve ever undertaken.
Our new electronic patient record (EPR) will replace paper-based patient records from 2026 and will lead to better, safer, joined-up care at The Queen Elizabeth Hospital and beyond.
At The QEH we provide a comprehensive range of specialist, acute, obstetrics and community-based services to around 331,000 people across west and north Norfolk, North Cambs and South Lincs.
We are an ambitious organisation that upholds our values of kindness, wellness and fairness. We strive for continuous quality improvement, recently demonstrated in our 2024 CQC maternity inspection rating our services as ‘Good’, and we are proud to be a place to learn and grow through recognised learning and apprenticeships.
We recognise and reward our 4,000 staff and volunteers, priding ourselves on a community atmosphere and positive team spirit. We have approx. 530 beds across 33 wards and have newly built education and training facilities, a range of modern award-winning centres alongside a talented team of people ready to give you a warm welcome. We love working here and think you will too.
Project Support
Daily Task Management: Assist in the day-to-day management of the project/programme lifecycle by coordinating specific tasks such as scheduling meetings, preparing agendas, and following up on action items. Ensure that all tasks are executed according to the project plan and within set timelines.
Process and Policy Development: Collaborate with the Senior Project Manager to draft, revise, and implement project processes and policies. This includes updating existing documents and creating new templates or guidelines to support the project's needs.
Task Ownership: Take ownership of assigned tasks within the project or programme, such as drafting project briefs, coordinating logistics for events, or managing specific workstreams. Ensure these tasks are completed on time, within budget, and meet quality standards.
Construction and Design Support
Site Coordination: Assist in coordinating on-site activities with contractors, architects, and engineers. Schedule site visits, ensure safety protocols are followed, and report on-site progress to the Senior Project Manager.
Documentation and Drawings Management: Manage the distribution and control of construction documents, drawings, and specifications. Ensure that all team members and contractors have access to the latest versions and track any changes or updates to these documents.
Subcontractor Liaison: Act as a point of contact for subcontractors, ensuring they have the necessary information and support to carry out their tasks. Coordinate their activities with the overall project schedule and report any issues or delays to the Senior Project Manager.
Design Review Coordination: Schedule and coordinate design review meetings with architects, engineers, and other stakeholders. Document and communicate feedback and revisions to the design team.
Risk Management: Identify potential risks related to construction activities, such as delays in material deliveries, weather conditions, or site safety issues. Report these risks to the Senior Project Manager and assist in developing mitigation strategies.
Project Closeout: Support the Senior Project Manager in the project closeout process, including compiling documentation, ensuring all punch list items are completed, and assisting in the handover of the completed project to the client.
Coordination and Communication
Stakeholder Communication: Schedule and coordinate regular meetings with divisional managers, clinical leads, and external partners. Prepare and distribute meeting agendas, take minutes, and ensure that all stakeholders are kept informed of project progress and changes.
Milestone Tracking: Monitor project milestones by creating and maintaining a project timeline. Update the timeline regularly, track deliverables, and report any delays or risks to the Senior Project Manager.
Data Management and Reporting
Documentation Management: Organise and maintain all project documentation, including project briefs, initiation documents, and highlight reports. Ensure that all documents are stored securely, are easily accessible, and are updated regularly.
Data Analysis: Collect and analyse project data, such as resource usage, budget expenditures, and progress against milestones. Prepare data summaries and visualisations to support decision-making by the Senior Project Manager.
Report Preparation: Assist in preparing weekly and monthly progress reports for senior leadership. Compile data, write summaries, and format reports according to the organisation’s standards.
Governance and Compliance
Record Keeping: Maintain accurate and up-to-date records for all aspects of the project. This includes ensuring that version control is maintained on all documents and that records are filed according to organisational standards.
Lesson Documentation: Document lessons learned during the project lifecycle, including both successes and areas for improvement. Create reports or presentations summarising these lessons and share them with relevant teams.
Compliance Checks: Regularly review project activities to ensure they comply with organisational policies and governance standards. Report any compliance issues to the Senior Project Manager and suggest corrective actions.
Professional Development
Training Participation: Identify and participate in relevant training sessions or workshops to enhance your project management skills. Apply new knowledge to improve task execution and project support.
Industry Updates: Regularly review industry publications, attend webinars, or join professional networks to stay informed about changes in healthcare project management. Share relevant insights with the project team .
Governance and Statutory Requirements
The post holder is expected to comply with the governance arrangements and policies and procedures of the organisation, available on the Trust intranet site.
For further information regarding this opportunity, please see attached Job Description and Person Specification.
