Job Overview
We are seeking a reliable, highly organised and detail-oriented Administrative Assistant to support our office operations. This role involves managing a variety of clerical and administrative tasks to ensure the smooth functioning of daily activities. The successful candidate will possess strong communication skills, proficiency in office software, and the ability to prioritise tasks effectively. This paid position offers an excellent opportunity to develop your administrative skills within a professional environment.
Duties
- Answering incoming telephone calls, dealing with any queries, determining customer requirements and directing the call where appropriate in a professional manner
- Managing incoming and outgoing correspondence, including emails and postal mail
- Organising and maintaining electronic and physical filing systems
- Manage and maintain approved supplier database
- Record operative HAV exposure from information submitted on timesheets
- Complete all GRN's, scan and and save tickets to electronic filing system
- Provide general administration support including scanning, photocopying, production of letters, presentations and documents
- Assist with carbon and social reporting
- Provide holiday cover across the office
- Assist the business to achieve and maintain ISO9001, 45001 and NHSS:16 certification
Skills
- Proven office experience or administrative experience demonstrating organisational ability
- Excellent computer skills, including proficiency in Microsoft Office (Word, Excel, PowerPoint)
- Familiarity with LiveCosts, Xero or similar accounting software is desirable
- Effective data entry skills ensuring accuracy and confidentiality of information
- Outstanding organisational skills with the ability to manage multiple priorities simultaneously
- Good phone etiquette coupled with clear verbal communication skills
- Ability to work independently as well as part of a team in a fast-paced environment
This position is ideal for candidates who are proactive, reliable, and eager to contribute to a professional setting. Applicants should demonstrate a strong work ethic and a keen eye for detail to succeed in this role.
Job Type: Working Hours will be Monday - Friday 8.30am to 5.00pm
Benefits:
- Company pension
- On-site parking
Work Location: In person
Job Type: Full-time
Pay: £12.98 per hour
Experience:
- proven office based : 2 years (required)
Work Location: In person
