JOB TITLE: Commercial Income Coordinator
LOCATION: Heathrow
REPORTING TO: Procurement Director
SALARY: £27,000 - £31,000 per annum
If you require any additional support or adjustments during the recruitment process, please don't hesitate to contact our Recruitment Department at [email protected]. We're here to help!
SCOPE OF THE ROLE
The Commercial Income Coordinator is responsible for coordinating and recovering supplier commercial income, ensuring rebates, supplier incentives, credits and other contractual income are accurately tracked, claimed, reconciled and collected in accordance with supplier agreements.
Working closely with Procurement, Finance, Billing, Accounts Payable and suppliers, the role supports commercial performance through accurate reporting, forecasting and income recovery while maintaining robust financial controls and audit-ready documentation.
Key Responsibilities
Supplier Rebate Administration
- Maintain the supplier rebate register and commercial income tracker.
- Monitor supplier spend against rebate agreements.
- Contact suppliers to confirm rebate entitlement, spend levels and payment schedules.
- Prepare and submit rebate claims in accordance with contractual agreements.
- Chase outstanding rebate payments.
- Resolve rebate queries with suppliers.
Financial Administration
- Work with Accounts Payable and Finance to process:
- Ensure all commercial income is correctly allocated.
- Support reconciliation of supplier rebate accounts.
- Investigate payment discrepancies.
Commercial Performance
- Analyse supplier spend against contractual rebate agreements.
- Identify missed commercial income opportunities.
- Support Procurement Managers by validating supplier commercial performance.
- Maintain accurate commercial forecasts.
- Highlight risks and opportunities to maximise supplier income.
Contract Administration
- Maintain supplier rebate agreements.
- Upload and maintain rebate contracts within Coupa.
- Monitor contract expiry dates.
- Ensure rebate terms remain aligned to current supplier agreements.
- Maintain supporting documentation.
Commercial Reporting & Forecasting
- Maintain the Procurement Rebate Tracker.
- Produce monthly reports covering:
- forecast commercial income
- Highlight risks and opportunities.
Supplier Relationship Support
- Liaise with suppliers regarding:
- Build effective working relationships with supplier finance teams.
Key Relationships
Governance
- Maintain accurate audit records.
- Ensure documentation supports internal and external audit requirements.
Ensure rebate administration complies with Procurement and Finance controls.
