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Administration Assistant - Glasgow Head Office

City Facilities Management (UK) -
Glasgow

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Job details

Full-time

Benefits

Flexible schedule

Qualifications

Microsoft Powerpoint
Microsoft Word
Organisational skills
IT
Communication skills
A Level

Full job description

Location: Glasgow Head Office (G5)

Job Purpose:

Providing a professional, efficient and confidential administrative support to Business Support Lead, Divisional teams and the wider business

Key Accountabilities:

The main duties of this role will include:

Providing full administrative support to Business Support Lead / Divisional teams and wider business

Task management ensuring regular and reactive tasks carried out to highest standard and agreed deadlines

Compiling, circulating and attending weekly conference call / agenda

Liaising with field-based engineers for updates via email and telephone

Analysing and presenting information in various formats, e g spreadsheets, charts, presentations, and written reports;

Coordination of appropriate projects for the Divisional teams with elements of business development, health and safety visit tracking and coordination etc

Sourcing and ordering stationery and office equipment

Access Permit requests and Uniform requests

Distributing Mail

Booking Meeting rooms and arranging catering

Dealing with adhoc requests

To support GHO staff

Supervision and sourcing of office stationery and equipment

Answering general queries or passing to the relevant department

Distributing Mail

Booking of meeting rooms within the M&S floor

Knowledge, Skills and Abilities:

Educated to Higher Grade / A Level standard

Ability to extract, collate and present performance data relevant to the business

Effective communication skills both written and verbal

Ability to work under pressure

Confident liaising at regional, divisional and senior level

Experience in developing strong working relationships with Colleagues

Willingness to work flexible hours

PC literate

Familiarity with assessment and disciplinary procedures preferred

IT literate with advanced MS Word, Excel and PowerPoint

Strong organisational skills with the ability to manage multiple priorities

Highly developed communication skills, confident in communicating at all levels

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