Job Description – Office Manager
Position: Office Manager
Location: Hampshire Oil & Grease
Reports to: Managing Director
Job Summary
Hampshire Oil & Grease is seeking a highly organised and proactive Office Manager to oversee the day-to-day administrative and financial operations of the business. The successful candidate will play a key role in ensuring the smooth running of the office, supporting management, maintaining accurate financial records, and delivering excellent customer service. Experience using Sage 50 Professional is essential.
Key Responsibilities
- Manage the daily operations of the office to ensure efficiency and productivity.
- Process sales and purchase invoices using Sage 50 Professional.
- Maintain accurate financial records, including customer accounts, supplier accounts, and bank reconciliations.
- Prepare VAT information and assist with month-end and year-end accounting procedures.
- Manage credit control and follow up outstanding customer payments.
- Process payroll information and liaise with external accountants as required.
- Handle customer enquiries by phone and email in a professional and courteous manner.
- Coordinate office supplies, equipment, and general administration.
- Maintain filing systems, both electronic and paper-based, ensuring compliance with company policies.
- Prepare reports, spreadsheets, and other documentation for management.
- Schedule meetings, manage diaries, and support the management team with administrative tasks.
- Ensure compliance with company procedures, health and safety requirements, and data protection regulations.
- Support continuous improvement of office systems and processes.
Essential Skills and Experience
- Proven experience as an Office Manager, Office Administrator, or similar role.
- Proficient in Sage 50 Professional for sales ledger, purchase ledger, invoicing, bank reconciliation, and financial reporting.
- Strong knowledge of Microsoft Office (Word, Excel, Outlook).
- Excellent organisational and time management skills.
- High level of accuracy and attention to detail.
- Strong communication and interpersonal skills.
- Ability to prioritise workload and work independently.
- Experience handling confidential information with discretion.
Desirable Qualifications
- AAT qualification or equivalent bookkeeping/accounting experience.
- Experience within the waste management, oil recycling, transport, or industrial services sector.
- Knowledge of payroll processing and VAT returns.
Personal Attributes
- Reliable, trustworthy, and professional.
- Self-motivated with a positive attitude.
- Strong problem-solving skills.
- Flexible and adaptable to changing business needs.
- Team player with the ability to build strong working relationships.
What We Offer
- Competitive salary (dependent on experience).
- Company pension.
- Paid holiday entitlement.
- Supportive and friendly working environment.
- Opportunities for professional development and training.
Hampshire Oil & Grease is an equal opportunities employer and welcomes applications from suitably qualified candidates.
Pay: From £30,000.00 per year
Benefits:
- Free parking
- On-site parking
Work Location: In person
