Are you highly organised, detail-oriented and looking to build a career in business administration, systems support, data management, or project coordination?
We're looking for a Systems & Projects Administrator Apprentice, as you’ll be known internally, to join our dynamic Systems & Projects Team. This is an exciting opportunity to gain hands-on experience across multiple business functions, including Supply Chain, Repairs & Maintenance, Asset Management, IT, and Transport, while working towards a recognised qualification.
You'll play a vital role in supporting business-critical systems, maintaining accurate data, coordinating projects, and helping teams work efficiently across the organisation. No two days are the same, making this the perfect role for someone who enjoys variety, problem solving, and working with people.
What You'll Be Doing
As a Systems & Projects Administrator Apprentice, you'll support a wide range of operational and commercial activities, including:
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Supporting monthly material audits to ensure data accuracy, compliance and timely completion.
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Maintaining sign-off trackers and escalating issues when required.
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Assisting with data management, reporting and system updates across the business.
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Maintaining databases and supporting the development of reports for stakeholders.
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Supporting the Systems & Projects Team with the collection and analysis of project information.
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Assisting with the maintenance of commercial project trackers and monitoring project progress.
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Helping prepare monthly and quarterly commercial reports.
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Working closely with Supply Chain colleagues and Quantity Surveyors to maintain accurate project records.
Business & Team Coordination
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Organising meetings, booking venues and workspaces, preparing agendas and taking minutes.
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Managing electronic filing systems and document distribution.
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Providing administrative and secretarial support to senior managers and wider teams.
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Responding professionally to enquiries from colleagues, customers and suppliers.
This is a hybrid role which will enable you to work from home if you wish. The team do come together quite frequently to work together so being happy to travel within our operating region is important.
Our operating region includes Hampshire, Wiltshire, Somerset and Dorset.
What We're Looking For
We're keen to hear from motivated individuals who are eager to learn and develop their skills. This won’t be your first job, as you’ll be bringing with you skills that you gained within employment. You are likely to have at least 12 months experience in an administrative/coordination role.
Essential
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GCSEs (or equivalent) including English and Maths grade 4/C and above
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Strong organisational skills and attention to detail.
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Good communication skills with the confidence to build relationships across different teams.
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Basic to intermediate IT skills, including Microsoft Office applications.
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Ability to prioritise tasks and meet deadlines.
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A positive attitude and willingness to learn.
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A full UK driving licence and access to a vehicle for work purposes
Desirable
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Previous administration experience in a commercial or office environment.
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Experience managing documents, reports, appointments or business data.
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Exposure to CRM systems or databases.
What You'll Gain
This apprenticeship offers an excellent foundation for a career in business operations, systems administration, project support, supply chain, or commercial services.
You'll benefit from:
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Practical experience within a professional business environment.
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Exposure to multiple operational and commercial functions.
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One-to-one support from experienced colleagues and managers.
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A structured apprenticeship programme with study support.
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Opportunities to develop valuable administration, systems, reporting and project coordination skills.
We invest in our colleagues because we know if they have a better day at work, the service our customers receive will be better. The Aster Offer is our offer to our colleagues to ensure they have a great day at work and includes things like:
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Flexible working – whilst some roles need to be carried out in a specific place at a specific time, where possible we encourage our colleagues to work to their own schedule at a location that suits them, their team and our business’ needs
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A focus on colleague wellbeing – workshops, an employee assistance programme offering counselling and support, mental health training and a health cash plan
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We invest in colleagues’ careers and development through our leader and colleague development frameworks
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Defined Contribution Pension and attached life assurance
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Volunteering hours available to all colleagues to enable them to give back
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Savings at cinemas, gyms, holidays, days out, various shops and eateries and lots more
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Enhanced leave
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We celebrate colleagues who go above and beyond with a range of personalised recognition initiatives
To apply, please use information provided in the advert and role profile to let us know why you’d be good for the job. Please submit a copy of your up-to-date CV along with a supporting statement.
We create an inclusive workplace that promotes and values diversity and believe that creating an environment where everyone, from any background, can do their best work is the right thing to do.
All candidates will be required to verify their right to work in the UK prior to commencement of employment with the Aster Group & it’s subsidiary brands.
The Company has experienced unprecedented growth over the past few years. We have a vast number of employees, and provide support to clients from all over the country.
If you'd like any support please contact the Recruitment Team on [email protected].
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