The closing date is 30th Jun 2026
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Job summary
he Southampton Mental Health Liaison Teamis a PLAN accredited service andis developed to meet the HIOW mental health transformation priorities.Our serviceoperatesat the vital interface between physical and mental health, delivering assessment,supportand intervention to patients in acute hospital settings includingtheEmergency Department and inpatient wards.
We are pleased tooffer multiple administrative vacancieswithinthe team. These rolesprovidean exciting opportunity to join a well-established, supportive, and forward-thinking team at a time of continued service development aligned to the national Core 24 model.
We are recruiting multiple Band 3 administrative roles within our busy and supportive Mental Health Liaison Team, working across the Southampton General Hospital site. While both contribute to the same team, they differ in duties and working patterns:
Team Secretary (Shift-Based Role)
Provides administrative support to the wider multidisciplinary team
7-day rota, including weekends and bank holidays
Shiftsinclude;early, day, and late (between 07:00-21:00).
Medical Secretary (Weekday Role)
Provides dedicated secretarial support to consultants and senior clinicians.
Monday to Friday, 09:00-17:00.
Focus on clinical correspondence, diary management, and coordination.
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Main duties, tasks & skills required
To ensure quality secretarial / administration service is provided to the team and/or senior clinical colleagues
To take and process telephone enquiries and referrals from University Hospital Southampton NHS Foundation Trust (UHSFT) staff teams, General Practitioners, patients/clients, relatives, other hospitals and agencies.
To support with the booking of appointments and diary co-ordination
To be responsible for coordination of meetings including taking minutes in MDTs, Best Interest Meetings/Professional Meetings.
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About us
Hampshire and Isle of Wight Healthcare NHS Foundation Trust provides joined-up mental and physical healthcare for around two million people across our communities. With over 13,000 staff working in the community and local hospitals, we deliver care at every stage of life, helping people live their best and healthiest lives.
Our mental health services include community-based support and early intervention in psychosis (EIP) for both adults and young people, alongside a network of specialist inpatient wards covering forensic, learning disability, eating disorder and older person's care.
We deliver extensive physical health services too, from urgent community response teams helping frail and older patients remain safely at home, to hospitals at home teams providing acute-level care in familiar surroundings. Our neurological services offer rehabilitation and treatment for conditions including Multiple Sclerosis, Parkinson's Disease, Motor Neurone Disease, Head Injury, Cerebral Palsy and Stroke. Across Hampshire, our community hospitals provide inpatient rehabilitation as a step down from acute care, and our dedicated teams also staff Treetops Sexual Assault Referral Centre in Portsmouth, offering expert, compassionate support.
Everything we do is underpinned by our CARE values of compassion, accountability, respect and excellence
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Job description
Further information about the Trust and this role can be found on the Job Description and Person Specification document attached. It is important to us that we ensure our recruitment processes are accessible and inclusive to everyone - if as a potential candidate you are concerned a person specification may prevent or restrict your application for employment as a result of unintentional barriers on the grounds of your sex, race, age, sexual orientation, religion/belief or disability please initially contact the Trust's Recruitment team - detailed in the advert. The Trust will seek to resolve this issue wherever possible.
We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process.
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Person specification
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Qualifications
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Essential
RSA II or equivalent in typing/word processing
GSCE in English and Maths
To be competent in a range of computer software
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Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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For help with your application, contact:
Karolina Zajac
[email protected]
07502907717
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Pay scheme
Agenda for Change
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Band
Band 3
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Salary
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£25760.00 to £27476.00 Yearly
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Contract
Permanent
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Working pattern
Full-Time
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Reference number
348-SSW-11706
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Job locations
Princess Anne Hospital
Coxford Road
Southampton
Hampshire
SO16 5YA
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Attachments
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Job Description
B3 Team Secretary 2025 updated.docx – 144KB Opens in a new window
Converted File B3 Team Secretary 2025 updated.docx.pdf – 234KB Opens in a new window
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Additional document 1
Med Sec JD and Person Spec.docx – 158KB Opens in a new window
Converted File Med Sec JD and Person Spec.docx.pdf – 232KB Opens in a new window
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Additional document 2
EmployeeBenefits_hiowh_v1-compressed_3.pdf – 1001KB Opens in a new window
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