Job Purpose
Exam Invigilators work as a team, supervised by Registry Exam Team. Invigilators facilitate the examination process; ensuring exams are carried out in accordance with university regulations and Registry procedures. Invigilators monitor students during exams and record breaches of university regulations.
Main Duties and Responsibilities
Registry Invigilators are required to be fully available during the following exam periods: December (approx.11 days), April/May (approx. 25 days) and August (approx. 15 days). Dates for this academic year are available on the Registry webpage: https://www.gla.ac.uk/myglasgow/registry/staff/exams/dates/
Invigilators facilitate the exam process across all university campuses and external venues e.g., SEC and Kelvin Hall. Post holders may also be required to cover other Registry duties as necessary.
Post holder duties include, but are not limited to the following:
1. Ensure exam procedures and processes are implemented under the direction of the exams team.
2. Ensure university regulations and Registry instructions are observed.
3. Carry out all duties relating to invigilation in various venues under the direction of the exams team.
4. Assist facilities staff to distribute exam materials.
5. Assist students entering exam venues, direct them to seats, advise they are under exam conditions and read out exam announcements.
6. Actively monitor and patrol venues ranging from 1 student to 650+ students, during shifts of 2 - 7 hours.
7. Deal effectively and efficiently with issues during examinations relating to; students, exam documentation, venues etc.
8. Escort students from venues during exams as required (toilet breaks, illness etc.) ensuring students are supervised while outside the venue.
9. Identify and deal with suspected breaches of university regulations, confiscate prohibited material and accurately complete incident reports.
10. Collect, and tally examination material at the end of each exam, ensuring paperwork is readied for collection.
11. Manage the departure of students from venues after exams, ensuring they leave in an orderly and quiet manner.
12. Accurately complete all Registry and Student Conduct paperwork at each exam and return securely to the Exams Team.
13. Carry out front and back-office administration as required.
14. Maintain communication with Registry out-with exam diets, adhere to all deadlines, regularly check University email, complete Moodle submission as required etc.
15. Maintain the integrity of all exam documentation, storing confidential documents (e.g., disability information), securely and out of sight
Knowledge, Qualifications, Skills, and Experience
Knowledge/Qualifications
Essential:
A1 A good general education.
A2 A confident, professional approach to work, with an emphasis on; flexibility, reliability, and attention to detail.
Desirable:
B1 An understanding of the key issues involved in exam invigilation.
B2 Awareness of disability issues and people who require additional support.
Skills
Essential:
C1 Ability to demonstrate good quality IT skills; specifically; Microsoft Office packages, Outlook and accessing online systems.
C2 Excellent communication and reporting skills, with the ability to deliver instructions and information clearly, both verbally and in writing.
C3 Ability to use initiative, reacting calmly to unexpected or stressful situations, and resolving issues within the framework of university regulations and Registry processes.
C4 Ability to demonstrate excellent observational skills and to remain focused for long periods while patrolling large exam venues for 1-3 hours.
C5 Ability to follow regulations, work effectively within defined procedures and to strict time frames.
C6 Ability to demonstrate organisational skills, especially when faced with competing priorities.
Experience
Essential:
E1 Prior work experience with the ability to demonstrate the competencies required to undertake duties associated with the role of exam invigilator.
E2 Experience of working both independently and as part of a team.
E3 Experience of co-ordinating large groups of people.
E4 Experience of dealing with large volumes of paperwork.
Desirable:
F1 Experience of exam invigilation and/or experience of working in an educational environment.
F2 Administrative or secretarial experience.
Terms and Conditions
Salary will be Grade 2, 21900 per annum pro rata.
This post is part-time (2 hours per week), and open ended (permanent).
As part of Team UofG you will be a member of a world changing, inclusive community, which values ambition, excellence, integrity and curiosity.
As a valued member of our team, you can expect:
1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.
2 An excellent employment package with generous terms and conditions including 41 days of leave for full time staff, pension - pensions handbook https://www.gla.ac.uk/myglasgow/payandpensions/pensions/, benefits and discount packages.
3 A flexible approach to working.
4 A commitment to support your health and wellbeing, including a free 6-month UofG Sport membership for all new staff joining the University https://www.gla.ac.uk/myglasgow/staff/healthwellbeing/.
We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University. Read more on how the University promotes and embeds all aspects of equality and diversity within our community https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/.
We endorse the principles of Athena Swan https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/athenaswan/ and hold bronze, silver and gold awards across the University.
We are investing in our organisation, and we will invest in you too. Please visit our website https://www.gla.ac.uk/explore/jobs/ for more information.
