Junior Administrative Assistant
Kentex Services is a medium-sized enterprise, a one-stop shop for outstanding design and built solutions for commercial customers.
The Maintenance division provides planned preventative maintenance services in mechanical, electrical and public health areas for commercial customers occupying ‘office type’ buildings in the Greater London area with a 24/7 emergency call-out facility for contracted customers guaranteeing a 4-hour response time.
This department has 6 direct employees, 2 office based and 4 multi-skilled mobile engineers. They work closely with a number of sub-contractors to fulfil the contractual obligations in specialised areas and also use a range of suppliers.
Responsibilities
- Handle incoming calls, emails, and other correspondence professionally
- Organise and maintain office files and databases
- Utilise online platforms for job information and download/upload as necessary
- Send results and reports to customers
- Assist with preparing quotations for remedial works
- Set up maintenance log books for new contracts
- Import sales invoices and enter onto P&L spreadsheet
- Check P&L against additional works tracker
- Monitor van servicing schedule and book in when necessary
- Monitor engineer training dates & ladder inspections
- Chase outstanding paperwork
- Monitor upcoming contract renewals and collect renewal quotations from subcontractors
- Monitor Infraspeak for any reactive works and notify maintenance staff as appropriate
You will be reporting directly to the Maintenance Operations Manager and providing assistance with any additional ad-hoc admin task
Skills and Qualifications
- Experience as an administrative assistant or similar role is preferred but not essential
· Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook.)
- Excellent time management skills and ability to multitask
- Ability to work independently and as part of a team
- Ability to use online platforms to download/upload information
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Experience in hard FM preferable but not essential
Workplace environment
We are seeking a diligent, proactive Junior Administrative Assistant to join our dynamic team. This role is perfect for someone who thrives in a fast-paced environment, enjoys managing a variety of tasks, and is eager to learn and grow.
Salary & benefits
Competitive salary and Company bonus scheme
Pension scheme
25 days annual leave per annum
Job Type: Full-time
Pay: £25,500.00 per year
Benefits:
- Company pension
- Free parking
- On-site parking
Language:
Work Location: In person
