Responsibilities
Finance
- Processing and checking of all purchase invoices and staff/volunteers expenses through to settlement, ensuring that they are appropriately approved, as per TTVS Financial Controls Policy.
- Raising sales invoices, credit control for Core, as required.
- Producing timely debtors report monthly.
- Banking cheques and cash.
- Reconciling bank accounts including Petty Cash to Trial Balance at the beginning of each month, to the previous month’s Trial Balance.
- Recharging internal and external costs to projects via memorised journals.
- Process monthly payroll, raising payments to staff, HMRC and Pension Provider.
- Reconcile PAYE control accounts.
- Filing of all documentation generated by payroll in a streamlined and efficient way (ensure that TTVS Data Protection and Data Retention policies are adhered to)
HR
- Support and assist Finance, HR, Office Manager as and when required.
Occupancy Agreements
- Produce Occupancy Agreements to be signed by the hiree and TTVS Management.
- Ensure hiree receives the fire procedures, notes on leaving the building and issue keys.
- Produce sales invoices to the hiree and monitor through to payment.
- Notify hiree of any cause for concern, such as works to the building.
General
- Hold responsibility for the Finance email account, ensuring all emails are responded to in a timely manner.
- Undertake any other reasonable request that support TTVS and are appropriate to the level of the post.
- Maintain all records on Breathe.
Person Specific Qualifications – Finance Assistant
This Person Specification demonstrates the personal attributes required of an individual in order to undertake the duties required by the post and will be used in the selection process.
The selection process recognises and acknowledges the value of transferable skills or experience, so long at their relevance to the role is very clearly demonstrated by the Application
Requirements
It is essential to have:
Education, Qualifications
- A good level of basic education
- Sage 50 Cloud and Sage Payroll
Experience
- Experience of establishing or administering systems for monitoring and evaluation.
Knowledge or Awareness
- Keep up to date with HMRC changes to Employment Laws.
Skills
- Outstanding communication and, in particular, listening skills.
- Organised, with good administrative skills.
- Able to structure own work and work independently.
- Able to support the production of written material and reports to a high standard.
- Skilled in the use Microsoft Office (Excel, Word etc) and comfortable with email and internet technology.
- Can work as part of a team.
- A flexible and self-motivated approach – must be able to show initiative.
Personal Attributes
- Diplomatic
- Self-disciplined and highly motivated; a self-starter, happy to structure and organise own work.
- Able to prepare and convey information in a way which is accessible to both older people and professionals alike.
- Compassionate and sensitive to the needs of others.
This candidate will be required to have a DBS check
Pay: £25,500.00-£26,500.00 per year
Work Location: In person
