To assist in the effective, low-cost management of all fleet vehicles ensuring business requirements are fulfilled.
Support Director of Fleet Operations sourcing of vehicles, administer transfers and end of lease returns.
Arrange repairs/quotations as necessary ensuring costs are allocated & recharged as appropriate.
Work with Directors to source parking spaces as appropriate, ensuring a low-cost approach by sourcing privately where possible. Manage relationships with local authorities to ensure all vehicles have necessary permits.
Ensure accurate records are maintained with regards to vehicle allocations, return dates, permits, maintenance costs and PCN’s.
Maintain Drivers Master data and driver files conducting fleet audit, ensure own user drivers have appropriate insurance cover.
Process PCN’s/Damage Deductions ensuring accurate records are kept and flagging concerns to Directors.
Support and advise drivers on maintenance issues.
Provide administrative support to the People Team during periods of annual leave and as necessary.
Vehicle spot checks – offsite visits to offices.
Accident Management – provided to drivers/liaise with insurers.
Audits – monthly review of 3rd party charges.
