We are seeking a highly strategic, operationally minded Executive Assistant to serve as a trusted partner to a member of our C-Suite Executive Committee (ExCo).This is more than a traditional EA role—you will operate as a true extension of the Executive, responsible for ensuring their time, priorities, and workflow operate with maximum efficiency and strategic focus . You will act as the primary, professional "face" of the Executive, requiring exceptional judgment, strong business acumen, and the ability to operate with complete discretion in a dynamic, fast-paced global environment.Key Responsibilities1. Strategic Time & Workflow Optimization
- Calendar Mastery: Proactively manage complex, multi-time zone calendars, "living in the schedule" to strategically build time for internal alignment, strategic thinking, and leadership duties.
- Proactive Planning: Anticipate needs several steps ahead, proactively adjusting commitments, and ensuring the Executive is fully prepared with all necessary materials (pre-reads, briefs, agendas) before every engagement.
- Travel & Logistics: Seamlessly plan and execute complex domestic and international travel, including multi-city itineraries, logistics, and comprehensive expense reporting/compliance.
2. Communication & Stakeholder Management
- Executive Representation: Act as the confident, professional, and primary point of contact for the Executive with internal teams (eg, Sales, Legal, Finance, HR) and external partners.
- Correspondence: Draft, filter, and manage high-volume email and communication with exceptional clarity, adapting communication style to all levels of seniority.
- Meeting Management: Attend key meetings to document decisions, capture action items, and ensure timely follow-ups across the Executive's organization.
3. Operational Partnership & Business Acumen
- Trusted Partnership: Operate with absolute discretion and confidentiality, quickly learning the Executive's preferences, decision-making patterns, and communication style.
- Business Context: Understand the Executive's key priorities, strategic initiatives, and the broader organizational ecosystem to make smart, informed decisions independently.
- Initiative: Identify bottlenecks, propose solutions, and take proactive initiatives to solve problems before they arise.
Essential Skills & Qualifications
- 5+ years of progressive Executive Assistant experience, including direct support of a C-suite or senior executive.
- Proven success managing highly complex, fast-moving, global calendars and workflows.
- Experience operating in dynamic, high-growth, or high-performance environments (Tech, SaaS, or Finance background preferred).
- Ability to work in-office 3-5 days per week in London.
The Ideal Partner: Traits & Competencies
- Proactive by Default: Anticipates needs, solves problems early, and rarely requires direct instruction.
- Executive Presence: Acts with polish, confidence, and high emotional intelligence, serving as a professional ambassador.
- Communication Excellence: Exceptional written and verbal communication skills, including strong note-taking and documentation.
- High Discretion: Demonstrates an exceptionally high level of judgment and maintains absolute confidentiality on sensitive matters.|
- Tech Savvy: Highly proficient across modern tech stacks (eg, Google Workspace, Outlook, CRMs, Concur/Expensing systems).
Our benefits include:
Pay: £40,000.00-£50,000.00 per year
Benefits:
- Company pension
- Cycle to work scheme
- Enhanced paternity leave
- Paid volunteer time
- Referral programme
- Work from home
Work Location: Hybrid remote in London E1 6PW
