Job Summary
We are looking for a proactive and detail-oriented Accounts Assistant to join our Finance team. This is a varied role supporting the day-to-day financial operations of a growing group of businesses, with a primary focus on Accounts Payable and Accounts Receivable activities.
Working closely with the Financial Controller and Management Accountant, you will play a key role in maintaining accurate financial records, processing transactions efficiently, supporting month-end activities, and ensuring strong financial controls are in place. You will also act as the key user for our purchase ordering system, providing guidance and support to colleagues across the business.
The successful candidate will have excellent organisational skills, strong attention to detail, and the ability to build positive working relationships with suppliers, customers, and internal stakeholders. Previous experience in a finance or accounts administration role is desirable, together with confidence using accounting systems and Microsoft Excel.
This is an excellent opportunity for someone looking to develop their finance career within a dynamic and collaborative environment.
Key Roles and Responsibilities:
Accounts Payable
- Process purchase invoices accurately and in a timely manner, ensuring correct nominal coding and tracking category allocation.
- Match invoices to purchase orders and resolve invoice discrepancies or supplier queries.
- Prepare payment runs for approval in line with supplier payment terms.
- Reconcile supplier statements and investigate outstanding items.
- Maintain accurate supplier records and filing systems.
- Be the key user for purchase ordering system, maintain guidance notes & provide training to new members of staff as required
Accounts Receivable
- Raise sales invoices and process receipts where required.
- Monitor outstanding debts and proactively issue reminders and statements.
- Maintain aged debtor reports and escalate overdue balances where appropriate.
- Liaise with customers and internal stakeholders to resolve invoice and payment queries.
Finance Administration & Reporting
- Conduct daily bank reconciliations, monthly credit card reconciliations, and petty cash reconciliations.
- Assist with month-end processes, including reconciliations and reporting preparation.
- Maintain accurate accounting records and ensure compliance with internal controls and finance procedures.
- Identify opportunities to improve finance processes and administrative efficiencies
- Support the Financial Controller and Management Accountant with finance projects, reporting, and ad hoc tasks.
What we’re looking for
- Previous experience in an accounts, finance administration or similar role
- Experience with invoices, reconciliations and payment runs
- Good understanding of basic accounting processes
- Experience using accounting software, ideally Xero or similar
- Strong attention to detail and accuracy
- Good organisation and time management, with the ability to manage competing priorities
- Confident IT skills, including Excel and Microsoft Office
- Good written and verbal communication skills
- Able to work independently and as part of a team
- Able to commute to our Head Office in Bicester
It would be great if you also have:
- An AAT qualification, or are currently studying towards one
- Experience with Zahara or similar purchase order software
- Experience supporting month-end processes
- Experience in a small or growing business
- Experience in the property, automotive, mobility or multi-site sector
- An interest in improving finance and administrative processes
Pay: £29,000.00-£32,000.00 per year
Benefits:
- Company pension
- Cycle to work scheme
- Discounted or free food
- Free flu jabs
- Free parking
- Life insurance
- On-site parking
- Private medical insurance
Work Location: In person
