We are seeking a highly organized Operations Coordinator to provide critical support across our B2B Marketing ecosystem. This role is divided into two core pillars: Content Operations (40%), where you will manage the day-to-day health of our internal marketing hub, and Logistics Support (60%), where you will assist lead stakeholders in the seamless execution of global external conferences and internal brand events.
This is an early-career role designed for a professional with 1–3 years of experience who has a foundational understanding of corporate environments and thrives on process-driven execution.
Requirements:
- Experience: 1-3 years in a corporate or agency environment (ideally within Marketing, Operations, or Admin).
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Project Management: Proven ability to manage multiple workstreams, handle tight deadlines, and communicate professionally with internal stakeholders and external vendors.
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Data & Spreadsheets: Strong skills in Excel/Google Sheets
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Communication: Clear, professional written and verbal communication skills for cross-functional collaboration.
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Adaptability: The ability to pivot smoothly between analytical, detail-oriented tasks and fast-paced, execution-driven project deadlines.
Responsibilities:
1. Content Operations (40%)
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Content Management: Manage the daily upkeep, categorization, and functionality of our internal marketing platform and asset library.
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Content Lifecycle: Conduct routine audits to archive outdated materials and coordinate with content owners to refresh assets.
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Asset & Presentation Support: Upload and tag new marketing materials for high searchability, and perform light edits/updates to presentation decks.
2. Event & Logistics Support (60%)
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Event Coordination: Provide end-to-end operational and administrative support for both major external industry conferences and internal brand events.
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Attendee & Data Management: Manage event registrations, attendee lists, and communication flows to ensure a seamless experience.
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Vendor & Agency Liaison: Act as the primary administrative point of contact for external event agencies, ensuring briefs and timelines are met.
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Vendor Onboarding: Facilitate the vendor setup and registration process within our procurement platform.
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Budget Tracking: Assist with basic financial tracking, verifying vendor invoices against project budgets to ensure on-time payments.
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Project Documentation: Maintain the global events calendar, tracking deadlines, project statuses, and budget approvals in real time.
Experience:
1+
