Company Overview
Swiftpak Limited is a privately family owned packaging supplier based in Theale, specializing in wholesale transit, industrial, and bespoke packaging solutions. We serve a diverse range of industry sectors, committed to delivering quality products and exceptional service.
Overview
We're looking for someone who loves organisation, accuracy and making things run smoothly. As our Purchasing Administrator, you'll play a vital role in ensuring our products are available when our customers need them, our systems remain accurate, and our suppliers continue to deliver the high standards Swiftpak is known for.
Initially, your focus will be on supporting our supply chain, working closely with UK and international suppliers, maintaining accurate purchasing and product information, and helping us achieve industry-leading customer service through excellent stock availability and inventory control.
This is an excellent opportunity for someone who enjoys structure, takes pride in accuracy and wants to develop a career across supply chain and operations.
Our Ideal Person
You are someone who notices the details that others miss.
You enjoy keeping systems organised, information accurate and processes running efficiently. You gain satisfaction from completing tasks properly, solving problems before they become issues and bringing order to complexity.
You'll be naturally curious, enjoy learning new systems and processes, and take pride in maintaining exceptionally high standards.
Core Responsibilities
Supply Chain Administration
- Raise and manage purchase orders with UK and overseas suppliers.
- Monitor supplier acknowledgements and delivery schedules.
- Proactively chase outstanding orders and resolve supply issues.
- Build positive relationships with suppliers and freight partners.
- Support purchasing decisions through accurate stock information.
- Help maintain excellent product availability whilst optimising stock investment.
- Assist with stock forecasting and replenishment planning.
- Take ownership of machine services including the booking of services and logging these in the system
- Perform regular index tracking to ensure we are paying market rate
Inventory Management
- Maintain accurate inventory records within the ERP system.
- Monitor stock levels against agreed replenishment parameters.
- Investigate stock discrepancies and support regular stock takes
- Help improve stock turn whilst maintaining excellent OTIF performance.
- Identify slow-moving or obsolete stock and support stock reduction initiatives.
Product & System Data
- Maintain accurate product master data.
- Update supplier pricing, lead times and product specifications.
- Creating product codes and ensuring dimensions, weights, pack quantities and technical information are current.
- Maintain product and supplier documentation and digital records.
- Continually improve data accuracy and system integrity.
Essential Skills & Experience
- Previous experience in an administration, purchasing, supply chain or operations role.
- Exceptional attention to detail.
- Excellent organisational and time management skills.
- Strong Microsoft Office skills, particularly Excel.
- Confident communicator, both written and verbal.
- Comfortable working with suppliers and internal stakeholders.
- Able to manage multiple priorities simultaneously.
- Strong numerical and analytical ability.
- A proactive approach to problem solving.
Desirable Experience
- ERP or stock management systems.
- Purchasing or inventory planning.
- Import/export or international supplier experience.
- Manufacturing or distribution environment.
- Product compliance or document control.
- Packaging industry knowledge.
Hours are open to negotation and can be amended to fit around school hours, however presence in the office is required. (Please note, salary is based on 40 hour week and will be pro-rated accordingly)
Pay: £28,000.00-£33,000.00 per year
Benefits:
- Canteen
- Company events
- Company pension
- Free parking
- Health & wellbeing programme
- Paid volunteer time
- Referral programme
- Sick pay
Work Location: In person
