Primary Location : Armagh-Armagh-Armagh Office
Other Locations :Antrim-Belfast-Belfast Office, Down-Dundonald-Dundonald Office, Tyrone-Omagh-Omagh Office
Contract Type : Permanent
Duration of Contract/Contract End Date : N/A
Status : Full-Time
Hours per Week : 36 hours per week
Working Pattern : Monday - Friday
Grade/Scale : Senior Executive Officer | NJC pts 23 - 26 | £34,434 - £37,280 per annum
Additional Allowance(s) : Not Applicable
Anticipated Interview Date(s) : TBC
Additional Information: Base location to be determined on appointment.
JOB DESCRIPTION
JOB TITLE: Suitability Surveyor
DIRECTORATE: Operations and Estates
DIVISION: Facilities Management Division
SERVICE: Maintenance Service
REPORTS TO: Condition and Suitability Manager
JOB PURPOSE:
To manage the process of surveying all schools in the locality for suitability. This will involve the assessment of the number and characteristic of each type of internal and external area and will also deal with some aspects of Health & Safety. The duties will involve collating and manipulating data and presenting this in a form which will become part of the Education Authority’s Asset Management Plan.
A key outcome will be identifying spare capacity in schools.
MAIN DUTIES AND RESPONSIBILITIES:
Organisation and Administration
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The efficient organisation, operation and control of all matters pertaining to suitability assessments within the Education Authority Locality.
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Communicate at all levels within the Education Authority’s structure and externally with all relevant agencies including all Education Authority Localities, CCMS, DE and SIB.
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Prioritise, co-ordinate and present findings to The Condition and Suitability Manager, Suitability Survey Group and also to DE and SIB.
Financial Management
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Work within an allocated budget. Monitor and control expenditure.
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Work within a tightly controlled timescale to a defined budget.
Technical Advice
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Provide advice to other sections within the division and other departments within the Education Authority.
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Provide technical advice to Education Authority’s property users on matters pertaining to suitability of premises.
Separate Activities
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Personally responsible for the suitability assessment of school buildings within the Education Authority Locality.
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Respond on a day-to-day basis to requests from property users for amendments to site and building drawings.
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Communicate and negotiate with all Education Authority site managers in order to define the parameters of buildings and external site.
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Responsible for preparing and carrying out detailed suitability surveys of all Education Authority properties to record and identify deficiencies and to assist with prioritising the capital works programme.
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Key responsibility for the establishment of the suitability element of the Education Authority Asset Management Plan. Collation of all related data and preparation of documents reporting the outcomes of these assessments.
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Responsible for providing key information for the progression of projects for minor and major capital improvements at Controlled, Maintained, VG and GMI schools as part of the Strategic Investment Programme.
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Ensuring all relevant data is accurately imported into the Manhattan estates database and other databases and producing accurate reports for all stakeholders. Working closely with the Systems Administrators and the Condition, and Suitability Manager to develop the database system.
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Responsible for the supervision of work of other Education Authority employees in all departments involved in assisting with the Suitability Assessment exercise.
NB: The postholder may be required to work across Localities.
This job description will be subject to review in light of changing circumstances and is not intended to be rigid and inflexible but should be regarded as providing guidelines within which the individual works. Other duties of a similar nature and appropriate to the grade may be assigned from time to time.
In accordance with Section 75 of the Northern Ireland Act (1998), the post holder is expected to promote good relations, equality of opportunity and pay due regard for equality legislation at all times.
PERSON SPECIFICATION
1. You must clearly demonstrate on your application form under each question, how, and to what extent you meet the required criteria as failure to do so may result in you not being shortlisted. You should clearly demonstrate this for both the essential and desirable criteria, where relevant.
2. You must demonstrate how you meet the criteria by the closing date for applications, unless the criteria state otherwise.
3. The stage in the process when the criteria will be measured is outlined in the table below.
4. Shortlisting will be carried out on the basis of the essential criteria set out in Section 1 below, using the information provided by you on your application form.
5. Please note that the Selection Panel reserves the right to shortlist only those applicants that it believes most strongly meet the criteria for the role.
6. In the event of an excessive number of applications, the Selection Panel also reserves the right to apply any desirable criteria as outlined in Section 3 at shortlisting, in which case these will be applied in the order listed. It is important therefore that you also clearly demonstrate on your application form on how you meet any desirable criteria.
Section 1 - Essential Criteria
The following are essential criteria which will initially be measured at the shortlisting stage and which may also be further explored during the interview/selection stage. You should therefore make it clear on your application form how, and to what extent you meet these criteria. Failure to do so may result in you not being shortlisted.
Factor
Essential Criteria
Method of Assessment
Qualifications/Professional Membership/
Experience
Have a HNC / HND or equivalent in a building relating discipline and a minimum of 3 years demonstrable experience in an area deemed relevant to the post
OR
Have a minimum of 5 years demonstrable experience in an area deemed relevant to the post.
Experience in the use of a management information system or similar
Ability to read and assess architectural drawings
Shortlisting by Application Form
Knowledge
Knowledge of databases and recording data
Knowledge of DE Building handbooks
Shortlisting by Application Form
Skills / Abilities
Ability to interrogate reporting software
Shortlisting by Application Form
Other
The successful candidate will be required:
to have access to a suitable vehicle (appropriately maintained and insured for Education Authority business) that will enable them to carry out the mobility requirements of the post in an efficient and effective manner and thus meet this essential criterion;
OR
be able to provide sufficient information on the application form that will satisfy the employer that he/she has access to an appropriate alternative form of transport that will enable them to carry out the mobility requirements of the post in an efficient and effective manner and thus meet this essential criterion.
Shortlisting by Application Form
Section 2 - Essential Criteria
The following are additional essential criteria which will be measured during the interview/selection stage in line with EA’s Game Changing People Model.
Factor
Essential Criteria
Method of Assessment
Knowledge
Evidence of knowledge of:
Ability to communicate and work effectively with others as part of a team including Stakeholders
Skills/
Abilities
In line with EA’s Game Changing People Model we will look for evidence of:
Flexibility to meet changing demands as required
Ability to use own initiative to solve problems and respond to others
Values Orientation
Evidence of how your experience and approach to work reflect EA’s ethos and values.
Section 3 - Desirable Criteria
Some or all of the desirable criteria may be applied by the Selection Panel in order to determine a manageable pool of candidates. Desirable criteria will be applied in the order listed. You should make it clear on your application form how, and to what extent you meet the desirable criteria, as failure to do so may result in you not being shortlisted.
Factor
Desirable Criteria
Method of Assessment
Experience
Experience of data collection within an Education Estate.
Shortlisting by Application Form
Our Values
Through the selection process we will also seek evidence that the personal values of candidates align with those of the EA. This will include evidence of commitment to equality and excellence in service delivery. These reflect our aim which is to meet the needs of all our children and young people equally, removing barriers to learning and ensuring equality of access to excellent education services so that every child can develop to his or her full potential.
DISCLOSURE OF CRIMINAL BACKGROUND
The Safeguarding Vulnerable Groups (Northern Ireland) Order 2007 defines working directly with children or young people or in specified places as ‘regulated activity’.
In the event that you are recommended for appointed to a post that involves ‘regulated activity’, the Education Authority will be required to undertake an Enhanced Disclosure of Criminal Background. Please note that you WILL be expected to meet the cost of an Enhanced Disclosure Certificate. Details of how to make payment will be sent to you at the pre-employment stage.
Further information can be accessed at NI Direct or the Department of Justice.
