Hodge Jones & Allen LLP are looking to recruit a full-time Administrative Assistant to join our busy Prison Law team, within our Crime department.
This role will be office based, across our Wandsworth and Euston sites.
DUTIES AND KEY RESPONSIBILITIES
Duties will vary in importance and priority, depending on circumstances and the needs of the business at any particular time, but will include the following key responsibilities:
-
Receiving incoming new enquiry calls from those seeking HJA’s legal services in the practice area of Prison Law.
-
Receiving incoming calls from current clients, updating them on their case.
-
Making outgoing calls to the family members and partners of clients, as appropriate.
- Completing accurate written attendance notes of calls and ensuring they are logged on the clients’ electronic file using the appropriate IT systems.
-
Writing and sending letters to clients, to provide updates on their cases.
-
Handling incoming post at the Wandsworth office.
-
Opening files.
-
Scheduling appointments and managing the team diary.
-
Regularly liaising with the parole board, caseworkers and the prison service.
-
Overseeing all administrative functions for the team.
-
Any other duties as necessary.
