Part time role - Monday to Friday - 10.00 am to 3.00 pm (25 hours) - Event and Admin Assistant required for busy catering company!
We are looking for an organised and friendly Event & Admin Assistant, this varied office-based role will support the administration of corporate catering bookings, weddings and private events. You will communicate with clients, prepare quotations, process bookings, confirm final details and raise invoices, alongside providing general administrative support across the business.
Main responsibilities
- Process new bookings and ensure all relevant information is entered accurately onto our bespoke system
- Liaise with the Jaspers team in respect of our 3 franchise areas we manage for them - following the same corporate booking processes
- Responding to corporate, wedding and event enquiries by telephone and email
- Preparing quotations and processing new bookings
- Liaising with clients and maintaining friendly, professional communication
- Gathering and accurately recording menus, guest numbers, dietary requirements, timings and delivery details
- Keeping client and booking records accurate and up to date
- Raising and sending invoices
- Following up outstanding enquiries, quotations and booking information
- Preparing clear event handovers for the kitchen and operations teams
- Assisting with shared email inboxes, telephone calls and general office administration
- Supporting client meetings and menu tastings when required
About you
You will be:
- Friendly, professional and confident communicating with clients
- Highly organised with excellent attention to detail
- Comfortable managing several tasks and bookings at once
- Confident using email, Microsoft Word, Excel and Quickbooks
- Reliable, positive and willing to learn
- Able to work independently and as part of a team
Previous administration, customer service, catering or events experience would be beneficial, but training will be provided. Must be over the age of 21 and confident in driving company vans on occasion.
Join us as an Event and Admin Assistant where you’ll play an essential role in creating seamless events while developing your skills within a dynamic hospitality environment!
We’d love to hear from you. Please send your CV and a cover letter explaining why you’re the perfect candidate for this role to [email protected]
Application Deadline: Friday 31st July
Interview Date: W/C Monday 27th July
Pay: £16,523.00 per year
Benefits:
- Company pension
- Discounted or free food
- Free parking
- On-site parking
Application question(s):
- Are you over the age of 21 for our fleet insurance purposes
- Do you live locally to Appleby Magna and have your own vehicle, we are not on a bus route
Experience:
- Office: 2 years (preferred)
- Administrative: 2 years (preferred)
- Sales: 1 year (preferred)
Licence/Certification:
- Driving Licence (preferred)
Work Location: In person
