Desirable: CIPD Level 5 qualification. Experience within the security, facilities management or logistics sector. Experience using HR Information Systems (HRIS). Experience supporting employee relations cases. Knowledge of payroll processes. Experience managing office administration functions.
The Role The Human Resources Administrator is responsible for delivering a professional, proactive, and compliant HR service across the business, whilst overseeing the day-to-day administration of the office.
The role supports managers and employees throughout the entire employee lifecycle, ensuring compliance with employment legislation, company policies, and best practice.
The post holder will play a key role in recruitment, onboarding, employee relations, HR administration, compliance, and maintaining an efficient and organised office environment.
Candidate Requirements:
- CIPD Level 3 qualification (minimum) or currently working towards CIPD accreditation
- Previous experience in a Human Resources role
- Sound understanding of UK employment legislation and HR best practice
- Excellent organisational skills with the ability to prioritise a varied workload
- Strong written and verbal communication skills
- Ability to handle confidential information with discretion, integrity and professionalism
- Excellent attention to detail
- Proficient in Microsoft Office, including Outlook, Word and Excel
- Ability to work independently whilst also contributing effectively as part of a team
- Strong problem-solving skills and the ability to use initiative
- Professional, approachable and confident manner
- Will be working towards People professional HR Level 5 Delivered by Total People
The Role The Human Resources Administrator is responsible for delivering a professional, proactive, and compliant HR service across the business, whilst overseeing the day-to-day administration of the office.
The role supports managers and employees throughout the entire employee lifecycle, ensuring compliance with employment legislation, company policies, and best practice.
The post holder will play a key role in recruitment, onboarding, employee relations, HR administration, compliance, and maintaining an efficient and organised office environment.
Job Responsibilities:
- Manage the end-to-end recruitment process, including drafting job advertisements, advertising vacancies, screening applications, arranging interviews, and liaising with hiring managers
- Coordinate and deliver employee onboarding, including inductions, issuing contracts of employment, company policies, declarations, and completing Right to Work checks
- Liaise with external employment law advisers and other professional bodies to obtain guidance on employment-related matters, ensuring advice is communicated appropriately and supporting compliance with employment legislation and company policies
- Maintain accurate and confidential employee records, ensuring all personnel files are compliant and up to date
Monitor and maintain records relating to:
- Medicals o SIA licences
- Right to Work documentation
- Visa expiry dates
- Other statutory compliance requirements
- Conduct return-to-work interviews following sickness absence
- Conduct exit interviews and identify trends or recommendations where appropriate
- Provide first-line HR advice and guidance to managers and employees on company policies, procedures and employment matters
- Prepare HR documentation including meeting invitations, outcome letters, disciplinary correspondence, grievance documentation, investigation notes and other employee communications
- Minute formal and informal meetings accurately and confidentially
- Support employee relations processes in accordance with employment legislation and company policies
- Assist with performance management, probation reviews and employee development processes
- Ensure HR policies and procedures remain compliant with current UK employment legislation and recommend updates where required
- Produce HR reports and management information when required
- Support payroll by ensuring employee information and contractual changes are communicated accurately and within required deadlines
Security, facilities management or logistics sector.
HDS PERSONNEL LTD
HDS Head Office
Port of Tilbury
Tilbury Docks
Tilbury
RM18 7JN
