Xeinadin - Top 20 Accountancy Firm - UK & Ireland
Role: Company Secretarial Administrator
Location: Colindale
Who Are We?
Xeinadin was established in 2019 when a number of leading business advisory and accountancy practices across the UK and Ireland came together to re-imagine the future of accountancy.
Our collective mission to provide locally forged, trusted business advice to SMEs through forward-thinking, close-knit relationships remains pivotal to our growth. It's our people who drive our business forward, and we provide a collaborative environment where our people can contribute to delivering high-quality client service.
Our regional offices of over 3000 colleagues operate collaboratively, combining collective expertise to maximise potential.
About the Role:
This is an entry-level position with no prior experience required, suited to someone looking to gain hands-on experience in a professional office environment.
As a Company Secretarial Administrator, you will support a Team with corporate administration and statutory compliance across a varied client portfolio.
The role will involve managing the preparation and submission of annual Confirmation Statements, maintaining accurate statutory records, and assisting with a range of Companies House filings. The position supports the team in ensuring compliance with regulatory requirements while supporting the efficient running of the company secretarial function.
Key Responsibilities:
- Preparation and timely submission of Confirmation Statements, including reviewing Companies House and internal records to ensure accuracy of publicly filed information.
- Maintenance of Persons with Significant Control (PSC) registers and obtaining supporting information from clients.
- Contacting clients to request and follow up on information required for filings.
- Supporting compliance with anti-money laundering requirements and obtaining relevant documentation from clients.
- Assisting with client identity verification for Companies House purposes.
- Preparation and processing of forms relating to changes in accounting reference dates.
- Preparation and filing of forms to amend officer and PSC details.
- Preparing and submitting documentation for voluntary strike offs.
- Preparation of dividend vouchers where required.
- Managing and actioning Companies House reminders for Confirmation Statements and accounts filings.
- Maintaining and updating statutory registers on internal systems.
- Assisting with invoicing, including adding completed work to the weekly billing list.
- Providing general administrative support to the team and assisting colleagues where required.
- Supporting additional statutory tasks such as share transfers, share issues, incorporations, and officer changes.
- Updating company registers following transactions and preparing supporting documentation such as share certificates.
Key Requirements:
- No prior experience required however a willingness to learn and develop within the role is essential.
- Strong attention to detail and high level of accuracy.
- Good time management skills with the ability to meet deadlines.
- Ability to manage multiple workstreams and prioritise effectively.
- Self-motivated with a proactive approach and ownership of tasks.
- Good organisational skills.
- Strong communication skills, both written and verbal.
- Comfortable working with systems and maintaining accurate records
Additional Requirements:
- Understanding of company secretarial or Companies House processes is desirable but not essential.
- Ability to work independently and collaboratively within a team.
- Professional and client-focused approach.
- Ability to handle confidential information with discretion.
- Flexible and adaptable to changing priorities.
- Positive and supportive team player.
What We Offer:
Joining our team comes with a range of benefits, including:
- Competitive salary plus generous benefit package
- A collaborative and supportive work environment.
- The chance to make a meaningful impact within a growing organisation.
Join Our Vision:
Xeinadin’s vision is to become the most trusted business advisory and accountancy group for SME owner-managers across the UK and Ireland. We believe in synergy, and we invite you to join us on this transformative journey.
Xeinadin does not accept unsolicited resumes from head hunters, recruitment agencies, or fee-based recruitment services. Xeinadin is an equal opportunity employer, and we encourage direct applications from all suitable candidates.
Job Types: Full-time, Permanent
Benefits:
- Company pension
- Cycle to work scheme
- Enhanced maternity leave
- Enhanced paternity leave
- Life insurance
- Referral programme
Work authorisation:
- United Kingdom (required)
Work Location: Hybrid remote in London NW9 6BX
