Construction Office Administrator
Location: Home-Based (Bedfordshire) with Occasional Site Visits
Employment Type: Part-Time (20 Hours per Week) | Permanent
Salary: £14–£16 per hour
About Us
Orange Decorating Services is a well-established decorating contractor based in Bedfordshire. We specialise in high-quality residential and commercial decorating projects throughout Bedfordshire, the Home Counties, and London.
As our business continues to grow, we are looking for an experienced Construction Office Administrator to join our team and provide essential financial and administrative support.
Role Overview
The Construction Office Administrator will play a key role in ensuring the smooth day-to-day running of our business. Working primarily from home, you will be responsible for a range of financial, administrative, and operational support duties, with occasional visits to sites or meetings as required.
Key Responsibilities
- Diary management, including scheduling works and appointments
- Preparing and issuing quotations and invoices to clients
- Customer liaison, handling enquiries and providing updates
- Uploading and processing supplier bills
- Processing staff payments and related administrative tasks
- Managing credit control, including chasing outstanding payments and maintaining accurate records
- Assisting with the preparation and submission of tenders, including completing documentation and maintaining submission records
- Liaising with suppliers, subcontractors, and clients to ensure accurate financial and project documentation
- Maintaining project files, compliance records, and job documentation
- Providing general office administration and support to the management team
- Answering telephone and email enquiries in a professional and timely manner
- Email marketing support, including sending newsletters to clients
- Setting up and maintaining the client database
- Sending introduction emails to new clients
- Job advertising and onboarding new staff
- Assisting with scheduling works and maintaining project records where required
Skills and Experience
The ideal candidate will have:
- Previous experience in an office administration role, preferably within the construction or decorating industry
- Experience using Xero Accounting Software
- A good understanding of bookkeeping, invoicing, bank reconciliations, and credit control
- Experience with recruitment processes and staff onboarding (desirable)
- Excellent written and verbal communication skills
- Strong organisational skills with excellent attention to detail
- The ability to work independently, manage priorities, and meet deadlines
- Good working knowledge of Microsoft Office, including Word, Excel, and Outlook
What We Offer
- Permanent part-time position (20 hours per week)
- Competitive hourly rate of £14–£16 per hour
- Flexible home-based working
- Occasional site visits as required
- Friendly and supportive working environment
- Opportunity to become a valued member of a growing, family-run business
If you are an organised, reliable, and proactive administrator with experience in the construction industry, we would love to hear from you.
Pay: £14.00-£16.00 per hour
Benefits:
Work Location: Remote
