About DGB
DGB Cleaning Services is a rapidly expanding cleaning and facilities management company based in Watford. We provide professional cleaning services across construction sites, residential developments, schools, offices, and commercial properties throughout the South East.
As our business continues to grow, we are looking for a highly organised, proactive, and dependable Personal Assistant / Administrator to work closely with the Director and support the day-to-day running of the company.
This is an exciting opportunity for someone who enjoys a varied role, takes pride in being organised, and wants to play a key part in the growth of a successful business. No two days are the same, and you'll be involved in many aspects of the company's operations.
The Role
You will act as the Director's right-hand person, helping to keep the business organised, efficient, and running smoothly.
Your responsibilities will include:
- Preparing and sending quotations, contracts, reports, and other business documents.
- Managing emails, enquiries, and communications from clients, suppliers, and staff.
- Liaising with cleaning operatives and site supervisors regarding schedules, staffing, and operational requirements.
- Supporting the Director with daily administrative and operational tasks.
- Maintaining accurate records, filing systems, and company documentation.
- Ordering cleaning products, equipment, and materials.
- Uploading receipts and financial information to Xero and Dext.
- Assisting with recruitment, including arranging interviews, onboarding new staff, and maintaining personnel records.
- Booking training courses and ensuring compliance records remain up to date.
- Conducting occasional site visits, surveys, inspections, and deliveries when required.
- Assisting with diary management, meeting arrangements, and general business administration.
- Supporting marketing activities and social media updates where required.
About You
We're looking for someone who is:
- Highly organised with excellent attention to detail.
- Professional, confident, and able to communicate effectively with clients and staff.
- Comfortable managing multiple tasks and prioritising workload.
- Proactive and able to work independently.
- Trustworthy, reliable, and capable of handling confidential information.
- Positive, adaptable, and willing to get involved in all areas of the business.
Skills & Experience
Essential:
- Previous administration, office management, PA, or executive assistant experience.
- Strong Microsoft Office skills, including Outlook, Word, Excel, and SharePoint.
- Excellent written and verbal communication skills.
- Strong organisational and time-management abilities.
Desirable:
- Experience using Xero, Dext, or similar accounting software.
- Experience working within the cleaning, facilities management, construction, or service industry sectors.
- Marketing or social media experience.
- Full UK driving licence and access to a vehicle.
What We Offer
- Competitive salary based on experience.
- A varied and rewarding role within a growing company.
- Opportunity to work closely with the Director and influence business growth.
- Ongoing training and development.
- Genuine progression opportunities as the business expands.
- Supportive and ambitious working environment.
If you're looking for more than just an administration job and want to become an important part of a growing company, we'd love to hear from you.
Pay: From £20,000.00 per year
Benefits:
- Company pension
- Flexitime
- On-site parking
Application question(s):
- Do You have experience in managed multiple diaries, tasks or schedules all at once?
- Do you have experience in using Word, Excel and Share point?
- Briefly describe your most recent PA/ office administrative role?
- Are you familiar with using Whatsapp, including groups?
- Do you have any experience using Linkedin, Facebook, or Instagram for businesses purposes, including creating or scheduling posts?
- What interested you in applying for this role?
- Are you comfortable in answering telephone calls and communicating professionally with clients and customers on the phone and face to face ?
- What are your preferred working hours?
Experience:
- PA/ Office Admin : 2 years (required)
Work Location: In person
