The position involves assisting with providing soft services facilities and administrative support. This role holder should demonstrate excellent administration, communication, interpersonal and customer services skills with all levels of the operation and organisation and have good working knowledge of facilities, reception and associated duties. Duties include admin tasks; contractor signing-in, breaks, holiday and absence cover etc. , meeting room set up, including room changes during the day to ensure rooms are set ready for use for each meeting as required. liaising with Facilities/Office management team including security for any overnight set-ups. Overviewing the lunchroom and breakout areas, ensuring consumables, fruit displays, crockery/cutlery arrangements and coffee machines are replenished as required, including other lunchroom duties as required. Placing orders for lunches, receiving food deliveries, displaying the lunch as well as clearing meeting rooms after the lunches/meetings are finished. Assist with catering and stationery stock replenishment, including raising purchase requisitions and placing orders. Assist team with raising purchase requisitions, invoice verification, filing, scanning and archiving of records. Respond to queries related to the purchase orders and invoices.
Assist with other general duties including postal services/supplies and ad-hoc tasks as required by operations management team.
TECHNICAL AND COMMUNICATIVE SKILLS:
Proven ability to communicate clearly and effectively with visitors, contractors, staff and vendors.
Excellent customer services skills to offer help and support at all levels.
Displays good self-organising and multi-tasking skills.
Exercises independent judgment, responding to changing business requirements.
Possesses excellent computer skills, particularly with Microsoft office.
Displays working knowledge of general business processes
PREFERRED EDUCATION AND EXPERIENCE:
Experience in customer service.
Experience of administration duties.
Pay: £14.66 per hour
Work Location: In person
