Personal Assistant – Hybrid (Avonmouth)
Support our Executive Leadership Team and help shape the success of a global business.
Are you a highly organised Personal Assistant who thrives in a fast-paced environment? Do you enjoy being the person who keeps everything running smoothly behind the scenes, anticipating needs, solving problems and ensuring senior leaders can focus on what matters most?
At Harding, we're looking for an experienced and proactive Personal Assistant to become a trusted partner to our Executive Leadership Team. This is an opportunity to work at the heart of an international business, supporting key decision-makers while playing a vital role in delivering exceptional organisation, coordination and support across the company.
About Us
Harding is leading the way in innovative onboard cruise retail. Working in partnership with some of the world's most prestigious cruise lines and leading global brands, we create unique shopping experiences for millions of guests worldwide.
As an award-winning global business, we're passionate about innovation, exceptional service and creating engaging experiences for both our customers and our colleagues.
The Opportunity
As Personal Assistant to our Executive Leadership Team, you'll be the person who brings structure, organisation and efficiency to a busy and dynamic leadership function.
No two days will be the same. One day you may be coordinating international travel and preparing detailed itineraries, the next you could be organising a leadership meeting, pulling together Board presentations or planning a company charity event.
You'll play a key role in helping our Executive Leadership Team stay organised, informed and connected, ensuring priorities are managed effectively and everything runs smoothly behind the scenes.
What You'll Be Doing
Keeping Our Leaders Organised
You'll manage complex diaries, coordinate schedules and ensure leadership priorities are planned effectively. You'll work closely with the Executive Leadership Team to understand upcoming commitments, manage key meetings and help leaders make the best use of their time.
Coordinating Global Travel
From international travel arrangements and accommodation bookings to detailed itineraries and visitor logistics, you'll ensure every journey is seamlessly planned and executed.
Managing Meetings and Events
You'll coordinate meetings from start to finish, arranging venues, catering, equipment and supporting materials. You'll prepare agendas, capture actions and ensure all attendees have the information they need to make informed decisions.
Creating Professional Business Communications
You'll help prepare and enhance presentations, Board packs, reports and executive communications, ensuring materials are accurate, professional and delivered to a high standard.
Providing Executive Administration Support
From managing correspondence and email traffic to coordinating business projects and ad hoc requests, you'll provide comprehensive support across a wide range of activities.
Bringing People Together
You'll also help plan and coordinate social events, team activities and charity initiatives that contribute to our culture and colleague experience, helping create memorable moments across the business.
About You
We're looking for someone who is naturally organised, proactive and confident working with senior stakeholders.
You'll bring:
- Previous experience as a Personal Assistant or Executive Assistant
- Exceptional organisational and time management skills
- Strong written and verbal communication skills
- The confidence to use your judgement and challenge where appropriate
- A proactive and solutions-focused mindset
- Excellent attention to detail and proofreading skills
- Advanced Microsoft Office skills, including Outlook, Teams, Word, Excel and PowerPoint
- Experience working in an international environment across multiple time zones
- The ability to manage competing priorities and remain calm under pressure
- A professional, approachable and collaborative style
- An existing right to work in the UK
Why Join Harding?
This is a fantastic opportunity to work closely with our Executive Leadership Team and gain exposure to a wide range of strategic business activities within a successful international organisation.
You'll be part of a collaborative and supportive environment where your contribution truly makes a difference, helping leaders perform at their best while playing a key role in the day-to-day success of the business.
Our Commitment to Diversity
Harding is an equal opportunities employer. We believe passionately that employing a diverse workforce is central to our success. We make recruitment decisions based on experience, skills and potential. We value individuals who bring curiosity, innovation, collaboration and a passion for making things better.
Protecting your privacy and the security of your personal data remains a longstanding priority for Harding.
