Job Overview
We are seeking a dynamic and highly organised Office Administrator to join our team! In this vital role, you will be the backbone of our daily operations, ensuring that everything runs smoothly and efficiently. Your proactive approach and attention to detail will help create a welcoming environment for staff, clients, and visitors alike. This paid position offers an exciting opportunity to develop your administrative skills while supporting a vibrant workplace culture. If you thrive in fast-paced environments and enjoy multitasking, this is the perfect role for you!
Responsibilities
- Liaising with Landlords and contractors to arrange maintenance works
- Ensuring all procedures are followed and accurate record keeping is maintained
- Manage front desk duties, including greeting visitors and handling phone inquiries with professional etiquette
- Maintain organised filing systems, both digital and physical, to ensure quick access to important documents
- Perform data entry tasks accurately using tools like Microsoft Office, Google Workspace, and QuickBooks
- Maintaining regular accountancy reconciliations for receipts and payments
- Schedule appointments, meetings, and coordinate calendars for team members effectively
- Assist with invoicing, billing, and basic bookkeeping responsibilities using QuickBooks software
- Handle clerical tasks such as photocopying, scanning, mailing, and preparing correspondence
Skills
- Proven office experience with a strong understanding of administrative procedures
- Excellent computer skills including proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Gmail, Docs, Sheets), and data entry software
- Strong organisational skills with the ability to prioritize tasks efficiently in a busy environment
- Exceptional phone etiquette and communication skills to interact professionally with clients and team members
- Experience with QuickBooks or similar accounting software is a plus
- Demonstrated clerical experience with attention to detail and confidentiality
Join us to be part of a dedicated team that values your contributions! This role offers an engaging work environment where your organisational talents will shine while supporting our company’s success.
Pay: From £11.50 per hour
Expected hours: 11.5 per week
Benefits:
- Free parking
- On-site parking
- Referral programme
Work Location: In person
