About the role
UK Restoration Services specialises in the conservation, repair and restoration of historic, listed and significant buildings.
Due to continued growth, we are looking for an organised and proactive Contract Managers Assistant to support our Contracts and Project Managers with the day-to-day coordination of live construction projects.
This is an integral supporting role covering project administration, procurement, subcontractor coordination, document control and project close-out. You will help ensure information is accurate, actions are followed up and projects continue to progress efficiently.
You will work closely with Contracts and Project Managers, site teams, clients, consultants, subcontractors, suppliers and the finance team.
Key responsibilities
- Provide day-to-day support to the Contracts and Project Managers
- Assist with project start-up, mobilisation and pre-construction activities
- Set up and maintain project files, trackers, registers and document-control records
- Monitor project actions, deadlines, approvals and outstanding information
- Ensure current drawings, specifications, instructions and programmes are available to the relevant teams
- Prepare and distribute meeting minutes, action lists, correspondence and project updates
- Coordinate communication between the office, site teams, clients, consultants, subcontractors and suppliers
- Assist with arranging meetings, site visits, inspections, plant and project resources
- Obtain quotations and support subcontractor and supplier enquiries
- Follow up outstanding prices, documentation, approvals and delivery information
- Assist with subcontractor pre-qualification, selection and appointment records
- Check that required insurances, competency information, signed terms and compliance documents have been received
- Prepare purchase-order information and coordinate the required checks and approvals
- Maintain records of quotations, purchase orders, subcontract orders and variations
- Support variation and change-control records, including instructions, prices and approvals
- Track specialist materials, plant and long-lead items
- Liaise with finance regarding orders, invoices and project records
- Support practical completion, defect management and project close-out
- Collate completion reports, photographs, warranties, certificates and handover information
- Help ensure project records are complete, accurate and ready for audit
About you
You will be highly organised, dependable and comfortable supporting several projects at the same time.
You should have:
- Experience in construction administration, project coordination, contract support or a similar role
- Strong organisational and document-control skills
- Excellent attention to detail
- The ability to manage competing priorities and follow actions through to completion
- Clear and professional communication skills
- Confidence dealing with managers, site teams, clients, subcontractors and suppliers
- Good working knowledge of Microsoft Word, Excel and Outlook
- Experience maintaining trackers, registers and electronic project records
- A proactive approach to obtaining information and following up outstanding action
- The ability to work independently and as part of a wider project team
- A professional approach to confidential and commercially sensitive information
Desirable experience
It would be beneficial to have:
- Experience within construction, refurbishment, heritage or conservation
- Experience supporting Contracts Managers or Project Managers
- Familiarity with subcontractor procurement and pre-qualification
- Experience with purchase orders, quotations or variations
- An understanding of construction drawings and terminology
- Experience preparing project completion or handover information
- A relevant administration, construction or project-management qualification
Training and support will be provided in relation to our procedures, construction terminology and heritage projects.
What we offer
- An integral role within a growing specialist construction business
- Involvement in distinctive heritage and restoration projects
- Support from experienced Contracts and Project Managers
- A varied role covering project coordination, procurement and contract support
- Training and opportunities to develop greater project responsibility
How to apply
Please apply with your CV and a brief summary of your experience in construction administration, project coordination or supporting Contracts and Project Managers.
Licence/Certification:
- Driving Licence (preferred)
Work Location: In person
