Hours: 20 hours per week. Working pattern to be discussed in interview but must be able to work Friday’s until 5:00pm
Living Well Partnership is made up of 8 GP surgeries working innovatively to change the way we deliver great patient care and fast, effective patient communication.
Overall Aim of role:
The Scheduling Administrator is responsible for supporting the Scheduling Team in maintaining an efficient and effective schedule for all clinical resources and absences within the Living Well Partnership.
Key Responsibilities:
- To support the Scheduling Team with administrative tasks
- Assist in the preparation of medical student’s timetables ensuring online scheduling system Rotacloud and Emis align.
- Update online scheduling systems (Rotacloud) to ensure accurate rota records.
- Communicate schedule changes effectively to relevant staff member
- Maintain holiday and absence records for clinicians and students/placements.
- Administer and maintain generic templates as requested.
- Assist with sourcing cover for Enhanced Access hours when required
- Assist in general housekeeping of master templates and session holder filters
- Ensure all necessary locum documentation is up to date.
- Assist in the allocation of clinical rooms as requested
- Provide cover during periods of absence across the Scheduling Team
- Adhere to scheduling protocols and ensure compliance with Partnership policies and procedures
- Undertake additional duties as required
What we’re looking for!
- Education to at least GCSE level, including English and Maths, or equivalent
- Evidenced office administration experience
- Knowledge of computerised scheduling tools and processes
- Demonstrable and recent experience of working in an administrative role
- Strong organizational skills with attention to detail
- Excellent interpersonal and communication skills
- Proficiency in MS Excel and experience with online rota systems
- Ability to work independently while knowing when to escalate issues
- Commitment to high-quality work and meeting deadlines
- Ability to work under pressure and adapt to changing priorities
What we can offer you!
- 5 weeks holiday pro rata PLUS bank holidays
- NHS pension scheme membership with a 14.38% employer contribution rate
- Employee Wellbeing initiatives
- Employee Assistance Programme
- Cycle to work scheme
- Monthly employee award
- Investment in developing your skills and progression opportunities, across the Partnership
- First consideration for other internal recruitment opportunities
To apply:
- Provide an up to date CV and a supporting cover letter detailing how you meet the requirements of the role
- Applications should be e-mailed to [email protected]
- Closing Date: 21st June 2026
- Please note that this role requires candidates to have the legal right to work in the UK
- Please be aware that all employees of the Partnership will be DBS (Disclosure and Barring Service) check.
- We encourage new applicants who have not previously applied for this role.
Thank you for your interest and we look forward to hearing from you.
Job Types: Part-time, Permanent
Pay: £12.89 per hour
Benefits:
- Company pension
- Health & wellbeing programme
- Sick pay
Experience:
- Administrative: 3 years (preferred)
Work Location: In person
