Job Title: Business Unit Administrator
Reporting to: Finance Business Partner
Business Unit: Substations Scotland
Purpose of the Position:
The key function of this role is to provide administrative support to the business unit by managing schedules, coordinating meetings, and handing general office tasks like data entry and record-keeping. The successful candidate will be the primary point of contact for internal and external inquiries, and will help with financial administration such as raising invoices and processing purchase orders.
Responsibilities & Duties:
Responsibilities:
- Fire Warden and full First Aider
- Manual Payment requests as required
- General Maintenance co-ordination including PAT testing and calibration
- Credit Card expense administration for BU on Concur
- SSE Authorisations and Tender CV’s updates
- PPE & Tools co-ordination and monitoring
- Annual Team building arrangements
- Monitor and provide transport related logistics, including insurance and Fuel cards BU Continuum
- Adhoc finance support and payroll workbook
Duties:
Including but not limited to the following:
- Provide general administrative support to the business unit and its leadership team.
- Act as first point of contact for internal and external queries.
- Organise and coordinate meetings
- Manage office and business unit resources and facilities.
- Liaise with various teams to support project delivery and resolve issues.
- Communicate with customers, suppliers, and other stakeholders.
- Maintain accurate financial records, (including raising invoices) and managing purchase orders.
- Assist with coordinating training courses.
Governance:
Interfaces and relationships with key stakeholders:
- Managers
- Employees
- Clients
- Customers
- Vendors and suppliers
- Visitors
Person Specification
- A minimum of five GCSEs (or equivalent) with grades A-C to include Math and English
- Proficiency in Microsoft Excel is essential for data analysis and reporting.
- Experience with accounting and payroll software such as Sage.
- A strong understanding of tax regulations and employment law to ensure payroll is processed correctly.
- Excellent time management and organisational skills to manage multiple tasks.
- Excellent organisational, communication and interpersonal skills
- Be able to work under pressure, be a team player and have a high level of self-motivation.
- Possess the ability to use your initiative to ensure new skills and tasks are picked up easily.
- The flexibility to work additional hours whenever required
In line with Omexom’s values, the jobholder must possess the following qualities:
Team Spirit & Generosity – able to work effectively within and contribute to the Omexom team to deliver results, provide support and drive performance.
Trust and Empowerment – enjoy managing their responsibilities and time to ensure work is completed efficiently and professionally.
Integrity and Responsibility – enjoy taking responsibility for their duties and managing these effectively to ensure efficient high quality results.
Innovation & Entrepreneurship – continually strive to improve processes and introduce new initiatives to improve efficiency.
