You will focus on processing invoices and expenses in Xero, keeping records and filing up to date, preparing payment information, and assisting with basic credit control and supplier/customer queries,
Key Responsibilities
Finance/Admin Tasks (Xero)
· Process and code purchase invoices, staff expenses and company credit card spend in Xero, ensuring correct VAT treatment and approvals are in place.
· Maintain accurate supplier and customer records in Xero, including setting up new accounts and updating details.
· Prepare weekly payment information: download and collate due invoices from Xero, attach supporting documents and produce a suggested payment list for approval.
· Support basic credit control by sending reminder emails, making polite phone chasers to a script and updating notes on aged debtors.
· File, scan and upload all finance‑related documents (invoices, statements, remittances, contracts) into Xero or the appropriate digital folders, keeping everything audit‑ready.
General Administration
· Handle incoming post and finance emails: saving e‑invoices, forwarding to the right person, and logging items that require action.
· Deal with routine supplier and customer queries (copy invoices, statements, payment dates), escalating complex issues to the Director.
· Maintain neat digital and paper filing systems for finance and general office documents.
· Provide general office support when required – printing, scanning, basic data entry into Excel, and occasional reception/phone cover.
Person Specification
Essential
· Recent experience working in a finance, accounts or admin role using Xero for day‑to‑day processing (invoices, expenses and basic bank reconciliation).
· Confident with numbers and comfortable working with invoices, statements and basic reconciliations.
· Good working knowledge of Excel, Outlook and Word.
· Strong attention to detail and accuracy in data entry and filing.
· Highly organised, able to manage multiple small tasks and keep on top of recurring deadlines such as payment runs, reconciliations and reminders.
· Clear, professional communication skills with suppliers, customers and colleagues by phone and email.
Desirable
· Experience in a small business or SME environment where you’ve had to be hands‑on and flexible.
Pay: £27,000.00-£32,000.00 per year
Benefits:
- Casual dress
- Company events
- Company pension
- On-site parking
Work Location: In person
