Ref Number
B02-11016
Professional Expertise
Administration and Business Support
Department
School of Life & Medical Sciences (B02)
Location
London
Working Pattern
Part time
Salary
£36,433-£41,833
Contract Type
Permanent
Working Type
Hybrid
Available for Secondment
No
Closing Date
11-Aug-2026
Bringing together six UCL divisions and institutes - Cancer Institute, Eastman Dental Institute, Division of Medicine, Institute of Infection, Immunity and Transplantation, Division of Surgery and Interventional Science and the UCL Medical School – the Faculty of Medical Sciences (FMS) offers a unique mix of pioneering research, best in class researchers and clinicians, cutting-edge facilities and links with world-renowned partner hospitals and institutions.
The faculty is the top in the UK for research power in life and medical sciences (REF 2021) and is consistently ranked in the top 10 in QS rankings. The faculty is dedicated to delivering world-class medical education and developing translational research that benefits patients and society in the UK and globally.
The Education Administration and Student Experience (EASE) staff across the Faculty work together in a close network of teams that support all of our students.
You will provide specialist administration to postgraduate taught degree programmes, ensuring effective procedures are adopted and documented. You will assist in achieving a high quality and timely service to current and prospective students and staff related to the designated degree programmes, as well as providing support for all matters relating to the teaching and learning activities of students. This includes from enquiry to completion, supporting departmental tasks and processes relating to assessment, student, and programme records.
Appointment Details:
- This is a 0.4 FTE post (14.6 hours per week)
- The post is graded at GRADE 6, the annual salary for which ranges from £36,433 to £41,833 including London Allowance (prorated to 0.4 FTE)
- This is a part-time permanent post
- The role will be based at UCL’s Bloomsbury Campus
- This role is eligible for hybrid working with a minimum of 40% on site. Currently this role has weekly onsite days on Mondays and/or Thursdays. Some flexibility may be able to be explored where required
- This appointment is subject to UCL Terms and Conditions of Service for Research and Professional Services Staff. Please visit https://www.ucl.ac.uk/human-resources/conditions-service-research-teaching-and-professional-services-staff for more information
- The UCL Ways of Working supports colleagues to be successful and happy at UCL through sharing expectations around how we work – please visit https://www.ucl.ac.uk/human-resources/organisational-development/career-development-and-progression/ways-working to find out more
Application Process:
- A full job description and person specification can be accessed at the bottom of this page
- Please use the personal statement section to explain how you meet each essential and desirable criteria outlined in the person specification
- The advert will close on 11 August 2026 (Midnight). However, we may close the advert early if we receive a high volume of applications. Early application submission is recommended.
Contact details:
- If you have any queries about the role, please contact Rebecca Pointing [email protected]
- If you need reasonable adjustments or a more accessible format to apply for this job online, or have any queries about the application process, please contact [email protected].
You should have administrative experience in a busy office environment with good communication and interpersonal skills and the ability to adapt and learn new systems, liaise with a variety of people and relate to staff and students in a teaching and learning context.
You will be proactive with the ability to work independently and as part of a team. You will also be able to manage a busy workload and meet time-critical schedules whilst maintaining a commitment to high quality service.
A full list of requirements and person specification can be found in the job description attached
As well as the exciting opportunities this role presents, we also offer some great benefits some of which are below:
- 41 Days holiday (including 27 days annual leave 8 bank holiday and 6 closure days)
- Defined benefit career average revalued earnings pension scheme (CARE)
- Cycle to work scheme and season ticket loan
- On-Site nursery
- On-site gym
- Enhanced maternity, paternity and adoption pay
- Employee assistance programme: Staff Support Service
- Discounted medical insurance
The full range of staff benefits can be found here
As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong.
We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce. These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women.
You can read more about our commitment to Equality, Diversity and Inclusion here
